Billing Manager, APAC - Forecasting & Leadership

Arup; Manila; On-site; PHP 1,200,000 - 1,800,000; Full time

Benefits offered by this job

Profit Share

Learning opportunities

Health and wellbeing benefits

Job summary

Arup in Manila is seeking a Billing Assistant Manager to lead a billing team and drive invoicing targets aligned with APAC objectives. The role collaborates with project groups to ensure accurate contract records, forecasts, and timely client communications.

You will review contract terms for job creation in Progression and JDE, manage WIP, practice credit notes, and work with People and Payroll on government-site invoicing.

Qualifications

• Bachelor's degree in accounting, finance or related field.
• 6–8 years of relevant experience with at least 2 years in a supervisory role.
• Strong leadership and people management skills to motivate a high-performing team.
• Excellent communication and interpersonal skills.
• Strong analytical and problem-solving abilities.
• Attention to detail, able to work under pressure and meet deadlines.
• Excellent time management and organizational skills.
• Ability to work using own initiative.
• Experience in a shared service center environment preferred.

Responsibilities

• Review terms and conditions in the contracts of all new projects for job number creation in Progression and JDE.
• Maintain accurate records of all project contracts including bid review, variation order, payment schedules, and client’s correspondence.
• Prepare the monthly forecast invoicing of active projects for review with the project teams.
• Join the monthly meeting with Group Leader/ Business Leaders to discuss the forecast submitted and potential problems highlighted by the project teams.
• Follow up with the project teams on invoicing shortfall to ensure the invoices issued are in line with the monthly targets.
• Regular review of aged WIP with the project teams/Group Leaders to remark recovery plan and follow-up actions.
• Review the application of credit notes/fee write-down and supporting documents before processing for approval.
• Collaborate with various teams including the People and Payroll teams in preparation of monthly invoices for government’s site projects including the calculation of salary, allowance and gratuity for site staff and prepare required supporting documents as agreed with the government officials.
• Respond to client inquiries related to invoicing in a professional and timely manner.
• Continuously evaluate and improve the invoicing process, identifying opportunities for automation and process improvement.
• Provide monthly/weekly reporting as required for Group Leaders and EA Commercial Executive, on the status invoicing and accounts receivable.

Skills

Leadership

Communication

Analytical skills

Attention to detail

Time management

Initiative

Shared services

Education

Bachelor's degree in accounting/finance

Tools

Progression

JDE (JD Edwards)

Job description

Arup in Manila is seeking a Billing Assistant Manager to lead a billing team and drive invoicing targets aligned with APAC objectives. The role collaborates with project groups to ensure accurate contract records, forecasts, and timely client communications.

You will review contract terms for job creation in Progression and JDE, manage WIP, practice credit notes, and work with People and Payroll on government-site invoicing.