Billing and Collection Officer

Newtrail Services Inc; Cavite City; On-site; PHP 335,000 - 469,000; Full time

Job summary

NEWTRAIL SERVICES, INC. is seeking a Billing and Collection Officer (Direct Hire) to oversee billing operations and accounts receivable, ensuring accuracy and timely collections, on-site in Cavite.

The ideal candidate has a Bachelor's degree in Accounting or Finance and 1–3 years' experience in billing and AR, with strong analytical, communication, and leadership skills.

Qualifications

• Bachelor's degree in Accounting or Finance.
• 1-3 years of billing, collections, and accounts receivable experience.
• Strong analytical, organizational, and leadership skills.
• Excellent communication and problem-solving abilities.

Responsibilities

• Prepare and process billing documents and sales invoices accurately and timely.
• Apply VAT and CWT as necessary based on client taxpayer classification.
• Conduct detailed AR reconciliation, including validating and resolving disputes, payment deductions, and customer claims.
• Monitor customer accounts for delayed payments and execute collection activities (follow-up calls, emails) to ensure timely receipt of funds.
• Prioritize collections based on the Accounts Receivable Aging Report.
• Prepare and send Statements of Account (SOA) and request AR confirmation and proof of payments from customers.
• Ensure all incoming payments are correctly identified and applied to the appropriate customer ledger.
• Initiate Credit Memo / Chargeback / Suggest Write-Offs after reconciliation and proper management approval.
• Timely preparation and distribution of invoices within acceptable timelines.
• Appropriate transmittal of invoices with correct receiving.
• Prepare monthly AR aging and collection report.
• Trace status of all the issued invoices.
• Identify bottlenecks and create strategies to resolve delays in processing.
• Maintain good relationships with client approvers.
• Conduct field visits and meetings with clients if necessary.
• Perform other accounting and administrative tasks to be assigned from time to time.

Skills

Billing & Collections

Accounts Receivable

VAT / CWT handling

AR Reconciliation

Analytical Skills

Communication

Leadership

Education

Bachelor's degree in Accounting or Finance

Job description

On-site - Cavite 1-3 Yrs Exp Bachelor Full-time

Job Description

WE'RE HIRING!

NEWTRAIL SERVICES, INC. is looking for a Billing and Collection Officer (Direct Hire)

We are seeking a results-driven and experienced professional to oversee our billing operations and accounts receivable functions. The ideal candidate will ensure accuracy, timely collections, and compliance with company policies.

Qualifications:

• Bachelor's degree in Accounting or Finance
• 1-3 years of experience in billing, collections, and accounts receivable
• Strong analytical, organizational, and leadership skills
• Excellent communication and problem-solving abilities

Specific Duties and Responsibilities:

I. Billing and Collection (Accounts Receivable Cycle)

• Prepare and process billing documents and sales invoices accurately and timely.
• Apply Value Added Tax (VAT) and CWT as necessary based on client taxpayer classification.
• Conduct detailed Accounts Receivable (AR) reconciliation, including validating and resolving disputes, payment deductions, and customer claims.
• Monitor customer accounts for delayed payments and execute collection activities (follow-up calls, emails) to ensure timely receipt of funds.
• Prioritize collections based on the Accounts Receivable Aging Report.
• Prepare and send Statements of Account (SOA) and request AR confirmation and proof of payments from customers.
• Ensure all incoming payments are correctly identified and applied to the appropriate customer ledger.
• Initiate Credit Memo / Chargeback / Suggest Write-Offs after reconciliation and proper management approval.

II. AR Preparation and Distribution

• Timely preparation and distribution of invoices within acceptable timelines.
• Appropriate transmittal of invoices with correct receiving.
• Prepare monthly AR aging and collection report.

III. Collection Process Follow-up

• Trace status of all the issued invoices.
• Identify bottlenecks and create strategies to resolve delays in processing.
• Maintain good relationships with client approvers.
• Conduct field visits and meetings with clients if necessary.

IV. Other Accounting and Admin Tasks

• Perform other accounting and administrative tasks to be assigned from time to time.