Billing Administrator

Gabtech Global, LLC; Philippines; Remote; PHP 357,000 - 580,000; Full time

Job summary

Gabtech Global, LLC is seeking a proactive Billing Administrator to support the invoicing team, ensuring accurate invoice processing, maintaining billing records, and collaborating with internal and external stakeholders to resolve billing issues.

The role involves generating and issuing invoices, reviewing data for accuracy, and coordinating with AP and other teams to gather necessary information. Remote work from the Philippines is offered for a 5-6 month project, with EST daytime hours.

Qualifications

• Previous experience in billing or finance roles.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Planning and organization: an ability to plan and manage multiple tasks.
• Adaptability - the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
• Dependability - the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
• Microsoft Excel, Outlook, and Word.
• ConnectWise experience is preferred.
• Work experience in a similar role or transferable skills.

Responsibilities

• Generate and issue accurate and timely invoices to clients based on services rendered or products delivered.
• Ensure compliance with company billing policies and procedures.
• Review billing data for accuracy and completeness.
• Verify that all supporting documentation is in place before invoicing.
• Address client concerns and inquiries in a professional and timely manner.
• Maintain organized and up-to-date billing records.
• Monitor and reconcile accounts to ensure accurate financial transactions.
• Collaborate with internal teams, including sales and service departments, to gather necessary information for billing.
• Work closely with the finance team to resolve discrepancies and address billing-related issues.
• Generate and analyze billing reports to provide insights to the finance team.
• Contribute to the development and improvement of billing processes.

Skills

Billing experience

Organizational skills

Communication

Time management

Tools

Excel

Outlook

Word

ConnectWise

Job description

PLEASE CAREFULLY READ ALL THE DETAILS BEFORE APPLYING

Rate: TBD

Work Type:

• Remote/WFH
• Full-time - Project Based Role (5-6 Months)

Working Hours: Monday-Friday day shift EST

Start Date: TBD

JOB OVERVIEW

We are seeking a proactive and detail-oriented Billing Administrator to support our invoicing team in managing and streamlining billing operations. The Billing Administrator will play a key role in ensuring accurate invoice processing, maintaining billing records, and collaborating with internal and external stakeholders to resolve billing-related issues.

JOB ROLE & RESPONSIBILITIES

• Generate and issue accurate and timely invoices to clients based on services rendered or products delivered.
• Ensure compliance with company billing policies and procedures.
• Review billing data for accuracy and completeness.
• Verify that all supporting documentation is in place before invoicing.

Client Communication

• Address client concerns and inquiries in a professional and timely manner.

Record Keeping

• Maintain organized and up-to-date billing records.
• Monitor and reconcile accounts to ensure accurate financial transactions.
• Collaborate with internal teams, including sales and service departments, to gather necessary information for billing.
• Work closely with the finance team to resolve discrepancies and address billing-related issues.

Reporting

• Generate and analyze billing reports to provide insights to the finance team.
• Contribute to the development and improvement of billing processes.

What You'll Do

• Gather and organize necessary information to facilitate accurate and timely invoice processing.
• Compare vendor invoices month over month to identify and highlight discrepancies.
• Collaborate with Accounts Payable (AP) to dispute vendor invoices when necessary.
• Work with internal teams to reduce licensing counts where appropriate.
• Maintain and update billing records and related documentation.
• Ensure job executions are properly documented and executed in compliance with company policies.
• Assist the Accounting department with resolving billing disputes, including credit and rebill processes.
• Maintain the shared email inbox for the invoicing team and ensure timely responses to inquiries.

JOB REQUIREMENTS

What Skills & Experience You'll Need

• Previous experience in billing or finance roles.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Planning and organization: an ability to plan and manage multiple tasks.
• Adaptability - the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
• Dependability - the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
• Microsoft Excel, Outlook, and Word.
• ConnectWise experience is preferred.
• Work experience in a similar role or transferable skills.

Why Work with Gabtech Global, LLC?

At Gabtech Global, we are committed to supporting our consultants and creating an environment where people can grow and succeed.

We uphold our core values:

• EXTRA MILE: We do more than what's expected of us.
• RELIABLE: We do what we say we'll do. No follow-ups are needed.
• TEAM PLAYER: We collaborate with each other to achieve our goals.
• GENUINE CARE: We do what we do because we want to, not because we have to.
• HUNGRY TO LEARN: We strive to be better every day.