Bidding Assistant

Lightforce Corporation; Philippines; On-site; PHP 446,000 - 781,000; Full time

Job summary

Lightforce Corporation is seeking a Bidding Specialist to identify government bidding opportunities through PhilGEPS, prepare and manage bid documents, and ensure timely, compliant submissions.

The role requires close coordination with Legal, Finance, and Technical teams, tracking submissions and maintaining a bid database for reporting to management. A degree in business and familiarity with PhilGEPS is preferred, with strong attention to detail and MS Office proficiency essential.

Qualifications

• Bachelor's degree in Business Administration, Management, or related field.
• Experience in government bidding, procurement, or PhilGEPS is preferred.
• Excellent attention to detail and ability to meet deadlines.
• Strong coordination, communication, and organizational skills.
• Knowledge of government procurement laws and bidding procedures is preferred.
• Proficient in MS Office and document management.

Responsibilities

• Monitor PhilGEPS for new government bidding opportunities relevant to the company.
• Review and evaluate bid invitations, terms, and requirements for feasibility and compliance.
• Prepare, review, and submit complete bid documents within required deadlines.
• Ensure all bid submissions comply with legal, regulatory, and company standards.
• Coordinate with internal teams such as Legal, Finance, and Technical for required documents and data.
• Track bid submissions, follow up on clarifications, and monitor bid awards.
• Maintain an organized database of current and past bids for reporting and reference.
• Prepare reports and provide updates to management on bidding activities.

Skills

Attention to detail

Deadline-driven

Coordination

Communication skills

Organizational skills

Procurement knowledge (PhilGEPS)

Education

Bachelor's degree in Business Administration/Management

Tools

MS Office

Document management systems

Job description

Job Summary

The Bidding Specialist is responsible for identifying, preparing, and managing government bidding opportunities through PhilGEPS. The role ensures timely, accurate, and compliant submission of bid documents while coordinating closely with internal departments to support successful bid participation.

Key Duties and Responsibilities

• Monitor PhilGEPS for new government bidding opportunities relevant to the company




• Review and evaluate bid invitations, terms, and requirements for feasibility and compliance




• Prepare, review, and submit complete bid documents within required deadlines




• Ensure all bid submissions comply with legal, regulatory, and company standards




• Coordinate with internal teams such as Legal, Finance, and Technical for required documents and data




• Track bid submissions, follow up on clarifications, and monitor bid awards




• Maintain an organized database of current and past bids for reporting and reference




• Prepare reports and provide updates to management on bidding activities

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field




• Experience in government bidding, procurement, or PhilGEPS transactions is an advantage




• Strong attention to detail and ability to meet strict deadlines




• Excellent coordination, communication, and organizational skills




• Knowledge of government procurement laws and bidding procedures is preferred




• Proficient in MS Office and document management