Bid Coordinator / Project Tender Administrator - Manila

Aggreko; Manila; Hybrid; PHP 600,000 - 900,000; Full time

Benefits offered by this job

Mentoring and development

Competitive compensation and bonus

Health Insurance Benefits

Safety-focused culture

Community volunteering program

Hybrid working arrangements

Job summary

Aggreko in Manila is seeking a Bid Coordinator / Project Tender Administrator to support the APAC Renewable IPP Solutions bid pipeline, coordinating inputs and ensuring documentation accuracy. The role collaborates with the Bid Manager and Commercial team to maintain opportunity lifecycle, organize bid materials, and align stakeholders across the bid process.

The ideal candidate has 4–5 years of administrative experience, strong MS Office skills, and familiarity with document control platforms

Qualifications

• Approx. 4–5 years in administration and document management.
• Experience supporting projects or tenders in construction/renewables.
• Excellent organisation and attention to detail.
• Ability to handle multiple priorities and deadlines.
• Strong communication and stakeholder follow-up.
• Advanced Microsoft Office; Teams/SharePoint experience.
• Experience with document control platforms (Aconex, SharePoint, Smartsheet, Salesforce).
• Familiarity with tender or bid processes and proposal support.
• Experience supporting engineering, energy, construction or infrastructure.

Responsibilities

• Bid coordination and workflow support, maintain bid materials and trackers.
• Proposal content support, templates and content libraries.
• CRM/pipeline record management and internal reporting.
• Team administration including purchasing, invoicing, travel, onboarding.

Skills

Administration experience

Tender/proposal support

Project coordination

Microsoft Office Suite

Document control systems

Stakeholder communication

Tools

Aconex

SharePoint

Smartsheet

Salesforce

Job description

Job Title and Location

Bring your energy to Aggreko as Bid Coordinator / Project Tender Administrator based in Manila.

About the Role

You’ll provide coordination, administrative, and documentation support across the Renewable IPP Solutions APAC bid and opportunity pipeline. The role supports the Bid Manager and Commercial team by keeping bid activities organised, coordinating inputs, maintaining accurate documentation, and ensuring stakeholder alignment across the opportunity lifecycle.

Company Overview

Power without pause. Heating, cooling and oil‑free air without end. We keep our customers’ worlds on. From world‑class events that last a few weeks to mining operations and remote communities who rely on us for decades.

You will be part of a team delivering hybrid and renewable energy solutions across the APAC region. By supporting structured bid coordination and accurate information management, this role helps enable well‑informed decision‑making and high‑quality client submissions that contribute to Aggreko’s growth in cleaner energy solutions.

What you’ll do as Bid Coordinator / Project Tender Administrator

• Bid Coordination & Workflow Support including supporting the organisation and compilation of bid materials, maintaining summaries of bids and opportunity records, monitoring delivery schedules, milestone trackers, action lists and contributors and tracking clarifications, technical inputs, pricing notes, and approvals during bids
• Proposal & Content Support including formatting and organise draft proposal documents and attachments, assisting in maintaining standard proposal templates and content libraries, support document formatting and consistency, managing records and files and assisting with maintaining team capability information and reference materials
• Pipeline (CRM) & Record Management including maintaining currency of pipeline registers and opportunity trackers, organising project documentation and bid records and assisting with internal reporting on pipeline activity and bid status
• Team Support & Administration including raising purchase requisitions and tracking approval, assisting with invoice processing and onboarding suppliers, arrange travel bookings and itineraries, new starter onboarding and supporting the team with general administration

You Are / Have

• A minimum of approx. 4-5 years in administration, managing compilation of information, document formatting, records management etc
• A background in providing administrative support to projects or complex tenders, ideally within the construction or renewables power generation industries
• Outstanding organisation and coordination skills with excellent attention to detail and document accuracy
• Ability to assist in managing multiple priorities and deadlines
• Strong communication skills and confidence hunting down information and following up with stakeholders
• An advanced user of Microsoft Office (Word, Excel, PowerPoint) and experience working with Teams, SharePoint or similar collaboration tools
• Experience working with document control platforms such as Aconex, SharePoint, Smartsheet’s, Salesforce or similar systems is highly regarded.
• Ideally have exposure to tender or bid processes, experience in proposal support, project coordination or technical administration
• Preferably have familiarity with structured document management workflows
• Ideally have experience supporting engineering, energy, construction or infrastructure teams

Here’s What You’ll Get

• Outstanding opportunity to be mentored and developed
• Competitive compensation and bonus
• Health Insurance Benefits
• Safety-focused culture
• Community volunteering program
• Hybrid working arrangements

Company Culture

Our people are can-do, positive, resilient and persistent.

Equal employment opportunity

We welcome people from different backgrounds and cultures, and respect people’s unique skills, attitudes and experiences. We encourage everyone to be themselves at work because we know that’s how we do our best, for each other, for our customers, for the communities where we work, and for our careers.

We are an equal opportunity employer. If you apply for a role at Aggreko, we will consider your application based on your qualifications and experience, and not on your race, colour, ethnicity, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.