Bid Administrator

WSP Global Inc.; Pasig; On-site; PHP 446,000 - 670,000; Full time

Job summary

WSP Global Inc. seeks a Proposal Submissions Assistant in Pasig to support bid submissions and proposal preparation. You will collaborate with bid professionals to craft compelling responses, create templates in MS Word, and ensure timely submission for client tenders.

You will manage non-technical sections, CV libraries, and standard content while coordinating deadlines with the team and design colleagues to produce professional bids.

Qualifications

• Certificate in administration, marketing, communications, journalism or equivalent experience.
• Typically 2+ years' experience in bidding, marketing, communications, journalism, or administration
• Proficiency in MS Word
• Strong English verbal and written communication, strong computer skills
• Proficiency with MS Office, especially Word, PowerPoint and Teams

Responsibilities

• Collaborate with the work winning team to coordinate and develop proposals in response to EOI, RFP, RFQ, etc.
• Create proposal submission templates (MS Word) following client instructions
• Complete non-technical sections, returnable schedules, standard company information and appendices required for the tender
• Contribute to libraries of CVs, project sheets, standard proposal content, etc.
• Coordinate bid actions to keep bids on track and meet deadlines
• Perform other pursuit and proposals-related tasks
• Source content from internal digital libraries
• Proof pre-written material
• Format bid submissions per WSP's brand guidelines
• Work with Graphic Design to develop and submit bids
• Manage Transport and Infrastructure inbox and route opportunities
• Register opportunities on the Oracle system

Skills

MS Word

MS Office

Communication

Administration

Teamwork

PowerPoint

Teams

Education

Admin/Marketing cert

Tools

Oracle system

Job description

• Pasig City, National Capital Region (NCR), Philippines
• National Capital Region (NCR), Philippines

Job Description

The position helps raise the quality of our bid submissions by applying WSP's client-first approach and bidding best practice methods to proposal submissions. This role will support the team of bid professionals and technical staff in developing bid submissions for our clients.

Responsibilities

Main Activities and Responsibilities: (including but not limited to)

Collaborate with the work winning team to coordinate and develop innovative, compelling, and quality proposals and other tasks in response to EOI, RFP, RFQ, etc.

Create proposal submission templates to the client's instructions (MS Word)

Completing non-technical sections, returnable schedules, standard company information and appendices required for the tender

Contribute to the company's libraries of CVs, project sheets, standard proposal content, etc.

Be proactive in coordinating bid actions to keep bids on track, ensuring all deadlines are met, and escalating concerns to business leaders if deadlines are at risk

Perform other pursuit and proposals-related tasks as required.

Sourcing content from internal, digital libraries

Proofing of pre-written material

Formatting bid submissions in line with WSP's brand guidelines

Working with Graphic Design team to develop and submit professional bids

Perform other pursuit and proposals-related tasks as required

Manage the Transport and Infrastructure inbox, forwarding opportunities and requests to the correct team (training will be provided)

Registering opportunities on the Oracle system (training will be provided)

Qualifications

Qualifications (Minimum and Desirable):

• Certificate in administration, marketing, communications, journalism or equivalent experience.

Typically 2+ years' experience in bidding, marketing, communications, journalism, or administration

Demonstrated proficiency in MS Word

Demonstrated English verbal and written communication, strong computer skills

Proficiency in MS Office applications, particularly Word, PowerPoint and Teams

Flexible and able to adjust with multiple demands and/or shifting priorities

Experience in professional services is preferable.