Banquet Coordinator

Private Advertiser; Mandaluyong; On-site; PHP 25,000 - 38,000; Full time

Job summary

Private Advertiser is seeking a Banquet Coordinator to support planning and execution of banquets, conferences, weddings, meetings, and other events. You will coordinate with clients and internal teams to ensure smooth operations and high guest satisfaction.

The role requires strong organizational skills, attention to detail, and the ability to multitask under pressure during large events. A hospitality-focused education and 1–2 years of relevant experience are preferred.

Qualifications

• Bachelor's degree or diploma in Hospitality Management, Hotel and Restaurant Management, Tourism, or related field.
• 1–2 years of experience in banquet, events, catering, or hotel operations preferred.
• Experience in hotel, resort, restaurant, or events/conference setting is an advantage.
• Good communication and interpersonal skills.
• Strong organizational and coordination skills with attention to detail.
• Customer-service oriented and able to handle clients professionally.
• Ability to multitask and work effectively under pressure during large events.
• Proficient in basic computer applications such as MS Word, Excel, and email.
• Willing to work on shifting schedules, weekends, holidays, and extended hours when required by events.
• Ability to work effectively as part of a team.

Responsibilities

• Coordinate and assist in the planning and execution of banquets, meetings, weddings, conferences, and special events.
• Coordinate with clients regarding event requirements, schedules, menus, setup, and other arrangements.
• Prepare and monitor Banquet Event Orders (BEOs) and ensure all details are communicated to departments.
• Coordinate with Sales, Kitchen, Service, Housekeeping, Engineering, and other departments to meet event requirements.
• Conduct pre-event briefings and ensure the banquet team is informed of event details.
• Monitor event setup, table arrangements, decorations, equipment, and requirements before and during the event.
• Assist in ensuring food and beverage service aligns with the approved menu and specifications.
• Monitor progress and address operational concerns or client requests.
• Assist in handling guest inquiries, requests, and complaints professionally.
• Ensure proper coordination of special requests, VIP requirements, dietary restrictions, and other client preferences.

Skills

Communication

Interpersonal skills

Organizational skills

Customer service

Multitasking

MS Word

MS Excel

Email proficiency

Education

Hospitality Management degree

Tools

MS Word

MS Excel

Email (Outlook)

Job description

About the role

The Banquet Coordinator is responsible for coordinating and supporting the planning and execution of banquets, conferences, weddings, meetings, and other events. The position ensures smooth coordination between clients, the Banquet Team, Kitchen, Sales, and other departments while maintaining excellent guest service and event standards.

Key responsibilities

• Coordinate and assist in the planning and execution of banquets, meetings, weddings, conferences, and special events

• Coordinate with clients regarding event requirements, schedules, menus, setup, and other arrangements

• Prepare and monitor Banquet Event Orders (BEOs) and ensure all details are properly communicated to concerned departments

• Coordinate with the Sales, Kitchen, Service, Housekeeping, Engineering, and other departments to ensure event requirements are met

• Conduct pre-event briefings and ensure the banquet team is properly informed of event details

• Monitor event setup, table arrangements, decorations, equipment, and other requirements before and during the event

• Assist in ensuring that food and beverage service is delivered according to the approved menu and event specifications

• Monitor the progress of events and immediately address operational concerns or client requests

• Assist in handling guest inquiries, requests, and complaints professionally and promptly

• Ensure proper coordination of special requests, VIP requirements, dietary restrictions, and other client preferences

About you

• Bachelor's degree or diploma in Hospitality Management, Hotel and Restaurant Management, Tourism, or a related field

• At least 1-2 years of experience in banquet, events, catering, or hotel operations is preferred

• Experience in a hotel, resort, restaurant, or events/conference setting is an advantage

• Good communication and interpersonal skills

• Strong organizational and coordination skills with attention to detail

• Customer-service oriented and able to handle clients professionally

• Ability to multitask and work effectively under pressure, especially during large events

• Proficient in basic computer applications such as MS Word, Excel, and email

• Willing to work on shifting schedules, weekends, holidays, and extended hours when required by events

• Ability to work effectively as part of a team