Aviation Admin & Operations Coordinator (Remote)

Emapta

Metro Manila

Remote

PHP 350,000 - 550,000

Full time

14 days+

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Benefits offered by this job

Permanent WFH arrangement

HMO coverage with dependent

Salary Advance Program

Upskilling through Emapta Academy

Gym access

Lifestyle perks

Employee referral incentives

20 annual leaves (including 5 cashable

Job summary

Emapta is seeking an Administration & Operations Coordinator to drive financial accuracy, operational efficiency, and customer service for an Australian aviation client. This remote role offers permanent WFH, day shifts, and career growth within a globally connected team.

Ideal candidates have 5+ years in admin/ops/finance support, strong Xero experience, and excellent English communication. The role includes invoicing, accounts payable/receivable, and SOP maintenance to support multinational

Qualifications

Minimum of 5 years of experience in administration, operations, or finance support within a professional business environment, with the ability to work independently.
Experience preparing reports, spreadsheets, and business documentation.
Strong practical experience using Xero.
Excellent written and spoken English communication skills.
Strong organizational skills with exceptional attention to detail and accuracy.
Proactive, resourceful, and capable of working independently while knowing when to seek guidance.
Strong sense of ownership with the ability to follow tasks through to completion.
Ability to learn quickly and work effectively within documented systems, processes, and procedures.
Strong problem-solving skills with the ability to manage multiple competing priorities.
Adaptability to thrive in a dynamic, fast-paced environment with changing priorities.
High level of integrity, reliability, and discretion when handling confidential business information.
Proactive mindset with the ability to identify and recommend process improvements.
Interest in building a long-term career with a professional Australian business.
Proficiency in Adobe Acrobat, project management software, and electronic document management systems.
Background supporting a small to medium-sized business
Hands-on management of accounts payable and accounts receivable processes
Proven ability to maintain documented procedures and SOPs
Capability to collaborate effectively with international teams in a remote work environment
Familiarity with regulated or compliance-focused industries
Demonstrated ability to identify and implement process improvements
Ability to learn and use industry-specific software

Responsibilities

Process supplier invoices and maintain accurate accounts payable records in Xero.
Prepare payment runs for management approval.
Raise and issue customer invoices using Xero and other internal systems.
Monitor outstanding customer invoices and support debtor management activities.
Match supplier invoices with supporting documentation and resolve discrepancies.
Support charter operations through administrative coordination, operational records, and documentation management.
Follow, maintain, and continuously improve documented operating procedures.
Prepare reports, perform data entry, and provide administrative support across multiple departments.
Maintain accurate electronic filing and document control systems.
Update and maintain Standard Operating Procedures (SOPs) as business processes evolve.
Enter and maintain accurate operational data across business systems.
Monitor shared email inboxes and respond to or allocate enquiries appropriately.
Communicate professionally with suppliers, customers, and internal staff via email and telephone.
Identify opportunities to improve administrative processes and operational efficiencies.
Perform other administrative duties as reasonably required to support the business