Audit Supervisor (Pawnshop Operation)

Infinity 88 Business Consultancy; Eastern Manila District; Presencial; PHP 500.000 - 800.000; Jornada completa

Descripción de la vacante

Infinity 88 Business Consultancy is seeking an Auditor to conduct branch operational audits, cash and financial audits, and pawned items inventory reviews. The role includes evaluating SOP compliance, internal controls, and fraud risk indicators across multiple branches in the Philippines.

The candidate should have a bachelor’s degree in accounting or related field, 3–5 years in internal or operational audit, and 1–2 years of supervisory experience.

Formación

• Bachelor's degree in Accounting or related field.
• 3–5 years of internal audit or branch-operations audit experience.
• 1–2 years of supervisory or team-leading experience preferred.
• Experience in pawnshop or retail financial services is an advantage.
• Familiarity with AML/CTF controls and cash management.

Responsabilidades

• Plan, schedule, and supervise regular and surprise audits of pawnshop branches.
• Evaluate compliance with SOPs, policies, and internal controls.
• Review branch transactions for completeness and accuracy.
• Examine customer records, pawn tickets, and system entries.
• Verify transactions within authorized limits and procedures.
• Assess cash handling, documentation, and recordkeeping.
• Identify inefficiencies and control weaknesses; prepare findings and corrective actions.
• Conduct cash counts and reconcile balances; review receipts and deposits.
• Reconcile collections and payments; investigate discrepancies.
• Audit pawned items and inventory; verify tagging and custody.
• Assess compliance with vault controls and security measures.
• Escalate fraud indicators; coordinate with other departments as needed.

Conocimientos

Integrity

Attention to detail

Frequent branch travel

Team leadership

Educación

Bachelor's degree in Accounting or related field

Herramientas

Microsoft Excel

Audit working papers

Inventory systems

Descripción del empleo

KEY DUTIES AND RESPONSIBILITIES

A. Branch Operational Auditing

• Plan, schedule, and supervise regular and surprise audits of pawnshop branches.

• Evaluate compliance with approved standard operating procedures, operational guidelines, and internal control policies.

• Review the completeness, accuracy, and validity of pawning, redemption, renewal, and other branch transactions.

• Examine customer transaction records, pawn tickets, receipts, supporting documents, and system entries.

• Verify that transactions are processed within authorized limits and approved procedures.

• Assess branch adherence to cash handling, customer service, documentation, and recordkeeping requirements.

• Identify operational inefficiencies, procedural violations, and weaknesses in existing controls.

• Prepare audit findings and recommend practical corrective measures.

B. Cash and Financial Audit

• Conduct cash counts and verify branch cash balances against recorded amounts and system reports.

• Review daily cash receipts, disbursements, deposits, fund transfers, and cash accountability records.

• Reconcile collections and payments against official receipts, transaction records, and bank deposit slips.

• Investigate cash shortages, overages, unusual transactions, and unexplained variances.

• Verify compliance with cash limits, cash custody procedures, and authorized disbursement policies.

• Review selected expense claims, petty cash transactions, and supporting documents within the approved audit scope.

• Escalate material financial discrepancies and suspected irregularities to management promptly.

C. Pawned Items and Inventory Audit

• Conduct physical verification of pawned jewelry, gold, gadgets, watches, and other pledged assets.

• Reconcile physical inventory against pawnshop system records, pawn tickets, inventory logs, and custody records.

• Verify item identification, tagging, storage, security, and authorized movement between locations.

• Review the accuracy and completeness of records for redeemed, renewed, released, and rematado items.

• Validate the documentation and authorization of inventory transfers, releases, and adjustments.

• Investigate missing items, inventory discrepancies, suspected substitutions, and unauthorized releases.

• Evaluate compliance with vault access controls, dual-control procedures, and other asset protection measures.

• Recommend improvements to inventory monitoring and asset safeguarding.

D. Compliance and Fraud Risk Assessment

• Evaluate branch compliance with applicable pawnshop laws and regulations, regulatory requirements, and company policies.

• Review adherence to customer identification, transaction documentation, and applicable anti-money laundering and counter-terrorism financing controls within the audit scope.

• Identify red flags involving unusual transactions, unauthorized activities, falsified records, collusion, or potential fraud.

• Assess the effectiveness of branch-level controls designed to prevent losses, errors, and misconduct.

• Preserve relevant audit evidence and maintain confidentiality when investigating irregularities.

• Escalate suspected fraud, material control breaches, and compliance violations through established reporting channels.

• Coordinate with Compliance, Legal, Finance, and Operations when required, while maintaining audit independence.

E. Audit Planning and Execution

• Develop branch audit schedules based on risk assessments, branch performance, previous audit findings, and management priorities.

• Assign audit activities to team members and monitor the completion of fieldwork.

• Conduct walkthroughs, transaction testing, document reviews, interviews, cash counts, and physical inventory checks.

• Review audit working papers and supporting evidence for completeness and accuracy.

• Ensure that findings are supported by sufficient, reliable, and documented evidence.

• Validate significant discrepancies with the appropriate branch personnel before finalizing audit conclusions, where appropriate.

• Ensure audits are conducted objectively, consistently, and in accordance with approved audit procedures.

III. QUALIFICATIONS

• Bachelor's degree in Accountancy, Internal Auditing, Financial Management, Business Administration, or a related field.

• At least 3–5 years of relevant experience in internal audit, branch operations audit, financial audit, or operational risk management.

• At least 1–2 years of supervisory or team leadership experience is preferred.

• Experience in pawnshop operations, retail financial services, banking, cash management, or multi-branch auditing is an advantage.

• Knowledge of cash reconciliation, inventory control, transaction testing, audit documentation, and fraud risk indicators.

• Familiarity with pawnshop transactions, including pawning, redemption, renewal, rematado processing, and safekeeping of pledged assets, is preferred.

• Working knowledge of applicable pawnshop regulatory requirements and relevant AML/CTF controls.

• Proficiency in Microsoft Excel, audit working papers, and computerized transaction or inventory systems.

• High integrity, objectivity, confidentiality, and attention to detail.

• Willingness to conduct regular branch visits and unannounced audits as authorized.