Audit Operations & Logistics Specialist

SGS & Co; Makati; On-site; PHP 250,000 - 350,000; Full time

Job summary

SGS Philippines in Makati seeks an organized Administrative Coordinator to support the Knowledge Solutions division. You will manage documentation, schedules, invoicing and database maintenance, coordinating with auditors and clients to ensure on-time delivery of certification services.

The role requires a college graduate with at least two years in admin work, fluent English, strong attention to detail, and good communication.

Qualifications

• Education: College Graduate (any 4-year course, preferably Business Related)
• 2 years admin-related experience
• Experience in database management and system administration with analytical thinking
• Fluent in English (written and verbal)

Responsibilities

• Coordinate certification process documents, materials, package and invoice preparation and file/database maintenance.
• Sends & follow-up audit schedule 3 months in advance following Knowledge GSP/GPP and ISO 17021.
• Sends audit itinerary to client at least 2 weeks prior to audit execution.
• Coordinate flight booking, transportation and travel requirements for on-site audits.
• Prepare and transmit audit package following GSP/GPP.
• Ensure audited invoices are sent in the first week of each month and collect payments on the audit day.
• Prepare weekly and monthly revenue reports including accruals and expenses.
• Follow-up with auditors to ensure complete audit packages and technical review when applicable.
• Prepare and issue certificates following GSPP/GPP after client payment is confirmed.

Skills

English fluency

Administrative support

Database knowledge

Customer service

Communication skills

Persuasive speaking

Tech savvy

Planning organizing

Attention to detail

Multitasking

Education

Bachelor's degree

Job description

SGS Philippines in Makati seeks an organized Administrative Coordinator to support the Knowledge Solutions division. You will manage documentation, schedules, invoicing and database maintenance, coordinating with auditors and clients to ensure on-time delivery of certification services.

The role requires a college graduate with at least two years in admin work, fluent English, strong attention to detail, and good communication.