Accounts Admin Associate

Smartsourcing

Cebu City

On-site

PHP 279,000 - 446,000

Full time

15 hours ago

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Benefits offered by this job

Healthcare from Day 1

5-day Christmas Leave

Free lunch and coffee

Subsidized gym membership

Smartsourcing Exclusives

Community programs

Job summary

Smartsourcing is seeking an Accounts Admin Associate to support the Accounts department of a real estate agency managing landlords' properties and finances. The role focuses on day-to-day financial administration, invoicing, and reconciliation.

You will coordinate with property managers and tenants, process trust allocations, and ensure timely disbursements while maintaining accuracy and compliance with company policies.

Qualifications

Strong finance/accounting background with junior bookkeeping experience across AR and AP.
1-2 years' experience in real estate / property management is preferred.

Responsibilities

Process bulk invoices from clients and allocate to landlord or tenant accounts.
Handle accounts payable processing within agreed turnaround times.
Verify invoice details and maintain accurate invoicing queues.
Maintain trust accounting records and process FSAs for vacating tenants.
Process ingoing adjustments for new tenants and reconcile records.
Monitor cash flow and process disbursements and creditor payouts on schedule.
Reconcile receipts and close landlord accounts after management transition.
Communicate with tenants, property managers, and heads of accounts on matters.
Use approved AI tools and ensure data privacy and accuracy.

Skills

Accounts payable

Accounts receivable

Trust accounting

Bookkeeping

Cash flow management

Tools

Trust accounting software

Job description

Support accurate and efficient property finance administration.

Hi! We're Smartsourcing, and we're looking for an Accounts Admin Associate to support the Accounts department of an industrial real estate agency that manages landlords' properties and their associated finances.

Role Overview

The Accounts Admin Associate role owns the day-to-day financial administration of landlord accounts — processing invoices, maintaining trust accounting records, handling disbursements and creditor payouts, and keeping cash flow accurate — while coordinating closely with property managers and tenants.

Key Responsibilities

Bulk Invoicing & Accounts Payable

Process bulk invoices received from external clients, including invoices relating to multiple tenants and landlords.
Handle accounts payable processing accurately and within agreed turnaround times.
Verify invoice detail and allocate correctly to the relevant landlord or tenant account.
Keep invoicing queues current, escalating only genuine exceptions.

Trust Accounting & Statement Adjustments

Maintain and process specific trust accounting accounts in line with client procedures.
Prepare and process Final Statements of Adjustments (FSOA) for vacating tenants.
Process ingoing adjustments relating to new tenants entering a property
Ensure all adjustments are reconciled and correctly recorded.

Cash Flow, Disbursements & Creditor Payouts

Monitor and maintain accurate cash flow records.
Process disbursements accurately and on schedule.
Process payouts to creditors within agreed timelines.
Flag cash flow issues or timing risks early.

Accounts Receivable, Receipting & Account Closures

Manage accounts receivable (AR) receipting and allocation.
Process accounts following loss of management and close the landlord's books
Process the closure of bond accounts, including facilitating closures via the client's Macquarie Bank account.
Reconcile receipts against the correct landlord and tenant accounts.

Communication & Stakeholder Coordination

Manage emails, correspondence, and general account-related queries.
Handle high-volume email management, responding within agreed turnaround times.
Communicate with tenants and property managers on account matters.
Coordinate with the Head of Accounts and align through weekly (Wednesday) meetings.

Artificial Intelligence (AI) Readiness and Digital Enablement

Maintain baseline AI literacy relevant to their role, including the ability to understand, use, and evaluate AI-supported tools for work efficiency and decision-making.
Use approved AI tools and digital systems in compliance with company policies, data privacy requirements, information security standards, and client confidentiality obligations.
Apply sound judgment in AI use by validating outputs, avoiding overreliance, and ensuring accuracy, fairness, and professional accountability for all work delivered

Qualifications:

Strong finance/accounting background with junior bookkeeping experience across both accounts receivable (AR) and accounts payable (AP).
1-2 years' experience in real estate / property management is preferred (Australian experience not required).

Tools:

Working knowledge of trust accounting
Accounts receivable and accounts payable processes

Step Into the Smartsourcing Experience

Smartsourcing was created with one mission: to change lives. We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fifth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title--it's a testament to our commitment to making Smartsourcing an incredible place to build a career.

Why You'll Love Working Here

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why we're all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer: