Associate Event Specialist Associate Event Coordinator

Medtronic; Philippines; Hybrid; PHP 260,000 - 360,000; Full time

Job summary

Medtronic in Taguig, Philippines is seeking an Associate Event Specialist to support Healthcare Professional training, educational events, and congress activities. You will manage end-to-end event logistics, ensure compliance, and deliver a positive participant experience.

The role combines onsite collaboration with remote work flexibility in a hybrid model; no travel is required. You will coordinate with stakeholders, suppliers, and internal teams to execute events that meet clinical learning

Qualifications

• Bachelor's degree and 1+ years of event coordination experience.
• Experience coordinating multiple activities and deadlines with stakeholders.
• Proficiency with Microsoft Office applications (Excel, PowerPoint, Outlook, Word).
• Strong written and verbal English communication.

Responsibilities

• Review event requests for completeness and compliance with policies.
• Coordinate end-to-end event logistics (venue, travel, accommodations, ground transportation).
• Serve as primary logistics contact and communicate updates to stakeholders.
• Create and update event websites with accurate information.
• Develop budget estimates and identify cost-saving options.
• Negotiate pricing and terms with suppliers.
• Track registrations and coordinate participant changes.
• Support financial management, including PO tracking and vendor payments.

Skills

Event coordination

Communication

Attention to detail

English proficiency

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Job Description:

Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.

A Day in the Life

This role supports Medtronics event management function by coordinating Healthcare Professional (HCP) Training & Education (T&E) programs and congress-related activities. The team partners with internal stakeholders, healthcare professionals, and external suppliers to deliver compliant, well-executed educational events that support clinical learning and engagement objectives.

This position is based in Taguig, Philippines and follows a hybrid work model, combining onsite collaboration with remote work flexibility. No travel is required for this role.

The Associate Event Specialist / Associate Event Coordinator supports the planning, coordination, and execution of Healthcare Professional training, educational events, and congress activities. The role manages event logistics from request intake through event closure, ensuring compliance with applicable policies, accurate financial administration, and a positive participant experience.

Primary Responsibilities

• Review submitted event requests to ensure completeness, alignment with requirements, and compliance with Healthcare Professional interaction policies.
• Coordinate end-to-end event logistics, including venue sourcing, accommodations, travel arrangements, ground transportation, and participant support.
• Serve as the primary logistics contact for event stakeholders and provide timely communication regarding event updates and changes.
• Create, maintain, and update event websites to ensure accurate event information and participant communications.
• Develop budget estimates, identify sourcing options, and support cost-effective event planning activities.
• Manage relationships with suppliers and negotiate pricing, contractual terms, and service requirements.
• Track registrations, coordinate participant changes, and communicate updates to vendors and service providers.
• Support event financial management activities, including purchase order tracking, vendor payments, budget allocation, accrual validation, and collection of documentation required for event closure.

Required Qualifications

• Bachelor's degree and 1+ years of experience in event coordination, event administration, hospitality, project coordination, or a related business support function.
• Experience coordinating multiple activities, deadlines, and stakeholders within a structured process environment.
• Proficiency with Microsoft Office applications, including Excel, PowerPoint, Outlook, and Word.
• Experience managing administrative processes, documentation, and data accuracy with strong attention to detail.
• Professional written and verbal communication skills in English.

Preferred Qualifications

• Experience supporting Healthcare Professional (HCP), medical education, congress, healthcare, life sciences, or regulated-industry events.
• Experience coordinating vendor engagements, quotations, contracts, or supplier relationships.
• Experience managing event registration platforms, websites, or event management systems.
• Experience supporting budget tracking, invoice processing, accrual validation, or other financial administration activities.
• Knowledge of compliance requirements related to healthcare industry meetings, educational programs, or professional interactions.

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

If you have any questions, concerns regarding the authenticity of a communication alleged to have been made by or on behalf of Medtronic, please contact us immediately at [e-mail].

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create.We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).

Requirements: