Assistant Project Manager

DOXA Talent; Philippines; Remote; PHP 3,025,000 - 4,033,000; Full time

Job summary

DOXA Talent is seeking an organized Assistant Project Manager – Residential Construction to support US-based projects remotely from the Philippines. You will coordinate schedules, subcontractors, and communications across teams in the Philippines and internationally, ensuring timely progress from planning to completion.

The role requires at least 2 years in construction coordination, strong English communication, and proficiency with PM software tools.

Qualifications

• Bachelor’s degree in Construction Management, Civil Engineering, Architecture, Business Administration, Project Management or related field preferred.
• At least 2 years of experience in construction project coordination, assistant project management, construction administration, or similar role; residential/commercial construction experience preferred.
• Experience supporting U.S.-based residential construction, general contracting, remodeling, restoration, or ADU projects is highly preferred.

Responsibilities

• Provide day-to-day administrative and operational support to Project Managers, coordinating project schedules, milestones, and timelines, scheduling subcontractors, suppliers, and inspections, and flagging scheduling conflicts and potential delays.

Skills

Project coordination

Scheduling

Vendor coordination

Procurement

English communication

Remote work

Education

Bachelor’s degree in Construction Management, Civil Engineering, Architecture, Business Administration, Project Management

Tools

JobTread

Monday.com

Buildertrend

CoConstruct

Microsoft Office

Google Workspace

Job description

Our Company

At DOXA, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly.

What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally.

The Role

We’re seeking a highly organized, proactive, and detail-oriented Assistant Project Manager – Residential Construction. This role is designed for someone with strong ownership who can anticipate project needs, manage multiple priorities, and build positive working relationships while supporting U.S.-based construction projects remotely.

You’ll play a key role in providing project coordination and administrative support for residential construction and restoration projects in Washington State’s Puget Sound region, working closely with Project Managers, subcontractors, customers, and suppliers to keep projects moving from planning through completion.

Location: Must be in The Philippines – Remote.

Environment: Philippines and International Teams.

Language: Advanced English (B2+ - C1).

Timezone: Monday to Friday – 8:00 AM – 5:00 PM PST.

Contract: Full Time

Requirements

• Education: Bachelor’s degree in Construction Management, Civil Engineering, Architecture, Business Administration, Project Management, or a related field preferred.
• Experience: At least 2 years of experience in construction project coordination, assistant project management, construction administration, or a similar role; experience in residential and/or commercial construction; previous experience supporting U.S.-based residential construction, general contracting, remodeling, restoration, or ADU projects highly preferred.
• Skills: Good understanding of residential construction workflows, project schedules, subcontractor coordination, and material procurement; familiarity with construction terminology, materials, project phases, and scheduling dependencies; experience using project management software such as JobTread, Monday.com, Buildertrend, CoConstruct, or similar is an advantage; proficiency in Microsoft Office, Google Workspace, and online collaboration tools; excellent written and verbal English communication skills.
• Characteristics: Strong organizational skills and ability to manage multiple projects, priorities, and deadlines; exceptional attention to detail and accuracy; strong problem-solving and follow-up skills, anticipating issues and acting proactively; able to work independently with sound judgment and accountability in a remote environment; customer-focused with strong interpersonal skills; committed to continuous learning, teamwork, and operational excellence; reliable internet connection and a professional remote working environment.

Responsibilities

• Provide day-to-day administrative and operational support to Project Managers, coordinating project schedules, milestones, and timelines, scheduling subcontractors, suppliers, and inspections, and flagging scheduling conflicts and potential delays.
• Communicate with subcontractors and vendors to coordinate scheduling and service requirements, request and follow up on quotes and confirmations, maintain accurate subcontractor and supplier records, and elevate service issues and delays to Project Managers.
• Assist with sourcing and ordering construction materials, obtaining pricing and lead times, preparing and tracking purchase orders, coordinating deliveries with construction schedules, and following up on backorders and delivery discrepancies.
• Coordinate communication between Project Managers, homeowners, subcontractors, and suppliers, providing timely schedule and delivery updates, scheduling homeowner appointments and site visits, documenting customer requests, and escalating concerns.
• Maintain organized project documentation, update project management systems such as JobTread or Monday.com, track permit and inspection milestones, prepare status reports and meeting notes, and identify opportunities to improve scheduling, procurement, and communication processes.