Assistant Procurement Manager

Century Artisan Pte Ltd; Santo Niño 1st; On-site; PHP 350,000 - 650,000; Full time

Job summary

Century Artisan Pte Ltd in the Philippines is seeking an experienced Procurement Specialist to manage sourcing, quotations, negotiation and purchasing across multiple F&B outlets.

You will coordinate with outlet managers and operations to consolidate orders, plan replenishment, and maintain supplier relationships while monitoring inventory and ensuring timely deliveries.

The role requires at least 4 years in procurement with strong negotiation and organizational skills in a fast-paced environment.

Qualifications

• Diploma or Degree in Procurement, Supply Chain, Logistics, Business or related field.
• Minimum 4 years of relevant experience, preferably in F&B.
• Experience handling procurement for multiple outlets is an advantage.
• Good negotiation, communication and supplier management skills.
• Good knowledge of purchasing, inventory and warehouse operations.
• Organised, detail-oriented and able to work in a fast-paced environment.
• Able to work independently and coordinate effectively with different teams.

Responsibilities

• Manage end-to-end procurement: sourcing, quotation comparison, negotiation and purchasing.
• Manage purchasing requirements for multiple F&B outlets; ensure timely availability.
• Coordinate with outlet managers and operations to consolidate orders and plan replenishment.
• Raise purchase orders; follow up on pricing, availability, delivery schedules.
• Monitor supplier performance, product quality and delivery.
• Monitor inventory to prevent shortages, overstock and wastage.
• Coordinate warehouse operations, including receiving, checking, sorting, packing and preparation of goods for outlet delivery.
• Coordinate warehouse-to-outlet deliveries and ensure on-time delivery.
• Check incoming goods against purchase orders for quantity, specs and quality.
• Resolve purchasing, delivery, inventory and product discrepancies with suppliers and internal teams.
• Work closely with suppliers, warehouse, logistics and outlet operations to ensure smooth operations.
• Identify cost-saving opportunities and purchasing efficiency improvements.
• Review procurement, inventory and logistics processes and recommend improvements where necessary.
• Maintain accurate procurement, supplier, purchasing and inventory records.
• Prepare basic purchasing, inventory and supplier reports for management review.
• Support and guide procurement, warehouse and logistics team members in daily operations.
• Perform other duties as assigned by management.

Skills

Negotiation

Supplier management

Communication

Inventory management

Warehouse operations

Cost optimization

Planning/forecasting

Attention to detail

Team coordination

Education

Diploma or Degree in Procurement, Supply Chain, Logistics, Business or related field

Job description

Key Responsibilities:

• Manage the end-to-end procurement process, including sourcing, quotation comparison, negotiation and purchasing.

• Manage purchasing requirements for multiple F&B outlets and ensure timely availability of products and supplies.

• Coordinate with outlet managers and operations teams to consolidate orders and plan replenishment based on usage and operational needs.

• Raise purchase orders and follow up with suppliers on pricing, availability, delivery schedules and outstanding orders.

• Maintain good relationships with suppliers and monitor supplier performance, product quality and delivery.

• Monitor inventory and stock levels to prevent shortages, overstock and wastage.

• Coordinate warehouse operations, including receiving, checking, sorting, packing and preparation of goods for outlet delivery.

• Coordinate warehouse-to-outlet deliveries and ensure orders are packed accurately and delivered on time.

• Check incoming goods against purchase orders for quantity, specifications and quality.

• Resolve purchasing, delivery, inventory and product discrepancies with suppliers and internal teams.

• Work closely with suppliers, warehouse, logistics and outlet operations to ensure smooth and uninterrupted operations.

• Monitor purchasing costs and identify opportunities for cost savings and better purchasing efficiency.

• Review procurement, inventory and logistics processes and recommend improvements where necessary.

• Maintain accurate procurement, supplier, purchasing and inventory records.

• Prepare basic purchasing, inventory and supplier reports for management review.

• Support and guide procurement, warehouse and logistics team members in daily operations.

• Perform other duties as assigned by management.

Requirements

• Diploma or Degree in Procurement, Supply Chain, Logistics, Business or related field.

• Minimum 4 years of relevant experience, preferably in F&B experience.

• Experience handling procurement for multiple outlets is an advantage.

• Good negotiation, communication and supplier management skills.

• Good knowledge of purchasing, inventory and warehouse operations.

• Organised, detail-oriented and able to work in a fast-paced environment.

• Able to work independently and coordinate effectively with different teams.