Assistant Materials and Warehouse Manager

The VITO Group; Tanza; On-site; PHP 600,000 - 900,000; Full time

Job summary

The VITO Group in the Philippines seeks an Assistant Materials and Warehouse Manager to oversee daily warehouse operations, inventory accuracy, and material handling. You will lead a team, enforce safety, and coordinate cross-functionally with Purchasing, Accounting, Logistics, and site teams in Cavite.

Ideal candidates have at least five years of warehouse or materials management experience, strong leadership, and proficiency in MS Office. The role runs Monday to Friday with Saturday half-day.

Qualifications

• Bachelor’s Degree in Business Administration or related field; equivalent extensive warehouse management experience considered.
• At least five (5) years of solid warehouse operations, inventory management, or logistics experience; construction materials/tools/eq experience preferred.
• Strong expertise in warehouse operations, inventory control, and stock reconciliation procedures.
• Proficient in documentation, material handling, and warehouse safety protocols.
• Computer literate with MS Office applications (Word and Excel).

Responsibilities

• Supervise daily warehouse activities and organize personnel; set priorities and monitor performance.
• Maintain inventory records, stock balances, and movement documentation; conduct cycle counts and reconciliations.
• Inspect incoming materials against orders and delivery documents for quantity and quality.
• Control issuance and dispatch with proper requisitions and documentation.
• Ensure warehouse facilities and equipment comply with safety standards.
• Coordinate with Purchasing, Accounting, Logistics, Construction Management, and site personnel on material requirements.
• Prepare and submit inventory reports and material issuance records to management.

Skills

Leadership

Inventory management

Warehouse operations

Communication

Problem solving

Education

Bachelor’s degree in Business Administration

Logistics/Operations related degree

Tools

MS Excel

MS Word

Job description

Assistant Materials and Warehouse Manager

Monday to Friday (9:00 AM – 5:00 PM) | Saturday (9:00 AM – 12:00 NN)

Key Responsibilities

Operations Management: Supervise daily warehouse activities, organize personnel, assign work priorities, and monitor performance to ensure efficient execution.

Inventory Control & Monitoring: Ensure accuracy of inventory records, stock balances, and material movement documentation; conduct regular physical inventory counts and reconciliations.

Receiving & Quality Inspection: Check incoming materials against purchase orders, delivery receipts, and supporting documents to verify quantity, quality, and condition.

Issuance & Dispatch Control: Ensure that materials transferred to authorized personnel, departments, and project sites are properly documented and supported by approved requisitions.

Asset & Facility Safety: Maintain warehouse facilities, storage areas, and equipment in an orderly, secure, and safe condition in compliance with workplace safety protocols.

Cross-Functional Coordination: Coordinate closely with Purchasing, Accounting, Logistics, Construction Management, and site personnel regarding material requirements and deliveries.

Reporting: Prepare and submit inventory reports, stock movement summaries, and material issuance records to management.

Key Qualifications

Educational Background: Bachelor’s Degree in Business Administration, Logistics Management, Supply Chain Management, Operations Management, or a related field (applicants with equivalent extensive warehouse management experience will also be considered).

Professional Experience: At least five (5) years of solid experience in warehouse operations, inventory management, materials management, or logistics (experience handling construction materials, tools, and equipment preferred).

Technical Knowledge & Skills:

Strong expertise in warehouse operations, inventory control, and stock reconciliation procedures.

Proficient in documentation, material handling, and warehouse safety protocols.

Computer literate with good working knowledge of MS Office applications (particularly Word and Excel).

Soft Skills: Excellent organizational, analytical, and problem-solving skills; strong leadership and personnel management capabilities; good verbal and written communication skills.