ASSISTANT IMPORT EXPORT COORDINATOR

Solidhouse Builders and Construction Inc.; Cavite City; On-site; PHP 200,000 - 360,000; Full time

Job summary

Solidhouse Builders and Construction Inc. is seeking an Assistant Import Export Coordinator to support import/export operations, coordinating shipments from origin to destination and ensuring timely delivery in compliance with trade regulations.

The role involves preparing documents, communicating with freight forwarders, and assisting with customs clearance. The ideal candidate will have a Bachelor's degree in a related field, experience in logistics, and strong proficiency in Excel and Word,

Qualifications

• Bachelor's degree in Business Administration, Logistics, International Trade or related field.
• Experience in import/export, logistics, shipping or supply chain operations is advantageous.
• Knowledge of international shipping procedures, customs documentation, and Incoterms preferred.
• Proficiency in Microsoft Office applications, especially Excel and Word.
• Strong organizational and time-management skills with attention to detail.
• Excellent written and spoken English.

Responsibilities

• Coordinate import and export shipments from origin to destination.
• Prepare and organize shipping and customs documents (invoices, packing lists, bills of lading, certificates of origin).
• Coordinate with freight forwarders, shipping lines, customs brokers, and transport providers.
• Monitor shipment status and provide updates to internal teams and customers.
• Support customs clearance with required documents and inquiries.
• Communicate shipment schedules and documentation requirements to suppliers and customers.
• Resolve shipping delays, discrepancies, or documentation issues.
• Coordinate with warehouse/inventory teams for receipt and dispatch of goods.
• Prepare reports on shipment performance and schedules.
• Support initiatives to improve logistics efficiency and reduce costs.
• Perform other logistics-related duties.

Skills

Organizational skills

Time management

Communication

Interpersonal abilities

Excel and Word proficiency

ERP or logistics systems

Analytical skills

English proficiency

Education

Bachelor's degree in Business Administration

Bachelor's degree in Logistics or International Trade

Tools

ERP or logistics management systems

Job description

ob Summary:

The Assistant Import Export Coordinator supports the import and export operations of the company by assisting with shipment coordination, documentation, customs compliance, and communication with suppliers, freight forwarders, customs brokers, and customers. The role ensures that international shipments are processed accurately, delivered on time, and comply with applicable trade regulations.

Key Responsibilities:

• Assist in coordinating import and export shipments from origin to destination.


• Prepare, review, and organize shipping and customs documents, including commercial invoices, packing lists, bills of lading, certificates of origin, and other required documentation.


• Coordinate with freight forwarders, shipping lines, customs brokers, and transportation providers to ensure timely movement of goods.


• Monitor shipment status and provide regular updates to internal departments and customers.


• Support customs clearance activities by providing required documents and responding to inquiries.


• Communicate with suppliers and customers regarding shipment schedules, delivery timelines, and documentation requirements.


• Assist in resolving shipping delays, discrepancies, damaged cargo, or documentation issues.


• Coordinate with warehouse and inventory teams to ensure accurate receipt and dispatch of goods.


• Prepare reports on shipment performance, delivery schedules, and logistics activities.


• Support continuous improvement initiatives to enhance logistics efficiency and reduce transportation costs.


• Perform other administrative and logistics-related duties as assigned.

Qualifications:

• Bachelor's degree in Business Administration, Logistics, Supply Chain Management, International Trade, Customs Administration, or a related field.


• Experience in import/export, logistics, shipping, or supply chain operations is an advantage.


• Knowledge of international shipping procedures, customs documentation, and Incoterms is preferred.


• Proficiency in Microsoft Office applications, particularly Excel and Word.


• Experience with ERP or logistics management systems is an advantage.


• Strong organizational and time-management skills.


• Excellent communication and interpersonal abilities.


• High attention to detail and accuracy.


• Ability to work under pressure and manage multiple tasks simultaneously.


• Good problem-solving and analytical skills.


• Proficient in written and spoken English.

Key Competencies:

• Logistics Coordination


• Import & Export Documentation


• Customs Compliance


• Shipment Tracking


• Organizational Skills