Assistant Finance Manager

Hammerjack Pty Ltd; Philippines; On-site; PHP 1,800,000 - 2,300,000; Full time

Job summary

Hellmann Worldwide Logistics is seeking an experienced GBS Finance & Accounting Manager in the Philippines. You will oversee end-to-end finance operations, month-end close, billing and budgeting, ensuring compliance and robust controls while leading a growing team across regional and global stakeholders.

Responsibilities include governance of AP/AR, tax compliance, intercompany activities, and data-driven management reporting. A CPA and 5+ years in finance, with leadership, are preferred.

Qualifications

• Bachelor's degree in Accounting or Finance or related discipline.
• Active Philippine CPA license is a plus.
• At least 5 years of progressive finance and accounting experience, incl. 2 years in leadership.
• Experience in statutory accounting, BIR tax compliance, and month-end close.
• Experience in shared service centers or multinational environments preferred.
• ERP-based accounting, advanced Excel and reporting tools (Power BI) advantageous.

Responsibilities

• A. Finance operations and transaction governance: AP/AR, cash, payroll, vendor/master data, reconciliations.
• B. Month-end close and financial reporting: reconciliations, journals, intercompany, tax inputs.
• C. Billing, planning and business partnering: monthly GBS billing, forecasting, budgeting, advisory.
• D. Tax, statutory and regulatory compliance: Philippine tax, SSS/PhilHealth/Pag-IBIG, audits.
• E. Controls, risk and process improvement: internal controls, policy reviews, automation.
• F. People and stakeholder leadership: lead finance team, set objectives, stakeholder relationships.

Skills

Financial stewardship

Execution

Leadership

Business partnering

Continuous improvement

Stakeholder management

Integrity & resilience

Communication

Education

Bachelor's degree in Accounting/Finance

CPA license (Philippines)

Tools

ERP systems

Microsoft Excel

Power BI

Microsoft Dynamics

Job description

As a global active logistics service provider, Hellmann Worldwide Logistics serves solutions for every logistical challenge. The driving force are our exceptional employees in the global Hellmann FAMILY, which are in the middle of our Hellmann Promise and all our decisions. For the better. Together.

If this resonates with your career aspirations, come and help us shape our sustainable impact. Job details below!

About the position:

The GBS Finance & Accounting Manager is responsible for the accurate, timely and compliant delivery of finance and accounting activities for Hellmann Shared Service Center Inc. in the Philippines. The role combines operational ownership, statutory and tax compliance, month-end governance, management reporting, and team leadership. It acts as the primary finance partner for GBS management and collaborates with regional and global stakeholders to maintain robust controls, reliable data and scalable processes.

Key Tasks:

A. Finance operations and transaction governance

• Own the end-to-end control and quality of accounts payable, accounts receivable, cash, bank, payroll accounting, employee expense and petty cash activities.
• Oversee vendor creation with Master Data Management, invoice and payment postings, vendor account reconciliations, customer receipt postings, cash advances, fund requests and finance-related employee queries.
• Ensure bank and cheque payments, bank approvals, foreign exchange transactions and supporting documentation follow authorized controls and approval requirements.
• Monitor service quality, ageing items, disputes, exceptions and backlogs, and drive timely resolution with process owners and stakeholders.

B. Month-end close and financial reporting

• Lead the monthly close and ensure reconciliations, journals, accruals, prepayments, amortization, foreign-exchange revaluations and intercompany activities are completed accurately and on time.
• Oversee bank reconciliations, balance-sheet account reviews, fixed-asset accounting, depreciation, asset capitalization and retirement, and employee assignment or cost-center updates.
• Coordinate FTE reporting, sustainability-related finance inputs, global tax inputs, global invoice postings and other group reporting requirements.
• Prepare or review financial statements, management reports, variance analysis and clear explanations of material movements, risks and corrective actions.

C. Billing, planning and business partnering

• Own the monthly GBS billing process, including source-data consolidation, support files, cost-center validation, approvals, invoice creation, distribution and dispute resolution.
• Lead GBS forecasting, budget preparation and budget reviews; identify variances, cost drivers, risks and opportunities for management action.
• Provide fact-based financial advice to GBS management and support decisions on cost, controls, investments and operational priorities.

D. Tax, statutory and regulatory compliance

• Ensure complete and timely Philippine tax compliance, including applicable withholding, payroll, quarterly and annual corporate income tax, related-party disclosure and required data-file submissions.
• Oversee statutory payments and reporting relating to SSS, PhilHealth, Pag-IBIG/HDMF and other applicable obligations.
• Own PEZA reporting, business permit renewal, BIR audits and tax mapping activities.
• Coordinate external audit, income tax return preparation and transfer-pricing documentation with appointed advisers and ensure audit-ready supporting records.

E. Controls, risk and process improvement

• Maintain a strong internal-control environment, segregation of duties, approval discipline, documentation standards and evidence retention.
• Review accounting policies and procedures, identify control gaps and implement sustainable corrective actions.
• Drive standardization, simplification and automation using available finance systems and Microsoft 365 tools; improve data quality and reduce manual effort.
• Ensure operating procedures, process maps and backup arrangements remain current and usable.

F. People and stakeholder leadership

• Lead, coach and develop the Finance & Accounting team; set clear objectives, allocate work, manage capacity and build succession and backup coverage.
• Run effective team routines, performance discussions, leave planning and required FTE or workforce approvals.
• Build strong relationships with GBS management, regional and global finance teams, banks, auditors, tax advisers, government bodies and internal process owners.
• Create a service-oriented culture with clear accountability, constructive challenge, transparent escalation and continuous improvement.

Skills and Competencies

• Financial stewardship – Ensures financial integrity through strong controls, compliance and sound accounting judgement.
• Execution – Delivers accurate results on time through effective prioritization and disciplined follow-through.
• Leadership – Leads, develops and motivates teams while driving accountability and performance.
• Business partnering – Translates financial insights into practical business recommendations.
• Continuous improvement – Drives simplification, standardization and automation opportunities.
• Stakeholder management - Builds effective relationships and collaborates across functions, countries and organizational levels.
• Integrity & resilience – Demonstrates professionalism, confidentiality and reliability under pressure.
• Communication - Highly logical and can communicate complexities concisely and in a simple way

Educational Background / Work Experience

• Bachelor's degree in Accounting, Finance or a closely related discipline.
• Active Philippine Certified Public Accountant (CPA) license holder is a plus
• At least 5 years of progressive finance and accounting experience, including at least 2 years of leadership
• Demonstrated experience in Philippine statutory accounting, BIR tax compliance, audit coordination and month-end close.
• Experience in a shared service center, global business services or multinational environment is strongly preferred.
• Practical experience with ERP-based accounting, advanced Microsoft Excel and management reporting tools, and Power BI experience are advantageous.
• Experience improving controls, standardizing processes and implementing automation is highly desirable.

Language Skills

• Fluent in English (written and spoken)
• Other languages (written and spoken) beneficial

Computer Literacy

• Advanced Microsoft Excel skills
• Strong working knowledge of Microsoft Office / Microsoft 365
• Microsoft Dynamics knowledge a plus
• Banking platforms, workflow and automatization tools beneficial
• Basic knowledge of AI and AI Agent tools