Asset Management Assistant/Associate

Tierra Verdosa Services, Corp.; Mandaluyong; On-site; PHP 600,000 - 850,000; Full time

Job summary

Tierra Verdosa Services, Corp. is seeking a professional to oversee real property assets across the Company and its subsidiaries. The role includes maintaining asset inventories, coordinating with the Security and Technical Services teams, and ensuring timely payments of dues and taxes.

Candidates should excel in project coordination and contract administration. The position covers on-site property management, inspections, and coordination with caretakers and contractors to uphold asset value

Qualifications

• Experience in asset management or facilities oversight.
• Ability to coordinate large property or construction projects.
• Strong negotiation and contract administration skills.

Responsibilities

• Maintain a Masterlist of assets and asset folios with summaries.
• Prepare annual asset inspection schedule and report findings.
• Coordinate with Security on property boundaries and improvements.
• Manage financial obligations like taxes, dues, and utility bills to ensure timely payments.
• Prepare caretaker deployment terms and monitor service providers.

Skills

Asset management

Project coordination

Contract negotiation

Vendor coordination

Financial reporting

Tools

AutoCAD or GIS

Job description

A. Ensure that all real property assets of the Company and its subsidiaries, including those under the Company's custodianship, are accounted for, managed and secured properly.

• Maintain an updated and complete Masterlist of assets and asset folios (with one-pager briefer for each asset);

• Prepare an annual schedule of ocular inspection of assets and submit an asset inspection report every ocular inspection;

• Prepare an updated status report (with action plan and timeline) for assets with issues and concern;

• Inspect idle and/or dilapidated improvements for recommendations to pursue demolition and cancellation of tax declarations;

• Receive and compile the Asset Folder of the newly acquired property and include it in the Masterlist and the Company's online and physical library;

• Secure and/or update appraisal of properties from company-accredited real property appraisers;

• Assist/Coordinate with the Security Section to resolve the identified issues and concerns on the acquired properties, e.g. identification and establishment of property boundaries, negotiation and ejectment of illegal settlers/structures, physical due diligence, etc.

• Assist/Coordinate with the Security Section in construction of physical barriers/fence to secure the property; and,

• Prepare reports with regards to technical aspects of properties inspected specifically issues on property boundaries.

B. Handle any and all technical project management related functions

• Conduct pre-repair inspection of the property with accredited contractors to discuss the work to be done in the project;

• Secure fence design, bill of quantities, term of reference and construction documents required in coordination with the Technical Services Group;

• Conduct inspection and assess the on-going onsite activity by contractors and coordinate with the Technical Services Group for the payment of initial and final billings in accordance with the required documentary requirements; and,

• Prepare documents for survey of properties with issues on property boundaries, encroachments and properties for demolition.

C. Ensure the operational readiness and performance of all Caretaker Service Providers

• Monitor caretakers deployed to ensure performance of engaged services within designated areas-of-responsibility;

• Provide valuable input in the evaluation and assessment of the Caretaker Service Providers and caretakers deployed;

• Conduct prompt investigation of all incidents reported by deployed caretakers and recommend actions to prevent the recurrence of similar incident;

• Prepare term sheets and contracts for caretaker deployment; and,

• Evaluate and process for payment all Caretaker billings and monitor the progress of its payments.
  

D. Ensure that all RPTs, association dues, utility bills etc. are processed and paid on time in order to avail of discounts and to avoid penalties.

• Prepare an annual schedule and program of payment for efficient monitoring; and,

• Secure RPT assessment, HOA dues, utilities bills and process their payments and ensure that payments are paid on time.

E. Perform other tasks that may be assigned from time to time.