ARCHIVES RECORDS IN-CHARGE

NOTRE DAME OF MARBEL UNIVERSITY; Koronadal; On-site; PHP 167,000 - 246,000; Full time

Job summary

NOTRE DAME OF MARBEL UNIVERSITY is seeking an Archives Records In-charge to manage student records, ensuring accurate filing and secure storage. The role begins in June 2026 and is a full-time probationary position within the Registrar's Office.

The successful candidate will handle requests from window contacts, prepare corrections for names and birth details, and coordinate transcript requests while maintaining proper documentation and mail handling for the Records Section.

Qualifications

• Must be a degree holder of any Business Program or allied program.
• Has enough knowledge in computer application software like MS-Office.
• Even without experience in data encoding.

Responsibilities

• Keeps and maintains student records intact and in proper location.
• Processes requests from the Request Window In-charge and the Current Window In-charge.
• Verifies and compiles transcripts and record copies for external requests from other schools or agencies.
• Prepares orders of correction of name, birth date and place of birth and semester grade sheets for binding.
• Receives incoming mails addressed to NDMU Records Section and performs other duties assigned by the Registrar.

Education

Business degree or allied program

Tools

MS-Office

Job description

Job Title: Archives Records In-charge

Job Start Date: June 2026

Job Status: Full-time Probationary

Job Description:

• Keeps and maintains student records intact and in proper location;

• Processes request from the following:

  a. Request Window In-charge and

  b. Current Window In-charge

• Complies the following:

  a. Request of other school for the Copy for Transcript of Records and

  b. Verification of student records from the different agency/ies or employers

• Prepare the following:

  a. Order of correction of name, birth date and birth of place and

  b. Semestral grade sheets for binding

• Receives incoming mails addressed to NDMU Records Section;

• Performs other duties that may be assigned by the Registrar

Job Specification:

• Must be a degree holder of any Business Program or allied program.

• Has enough knowledge in computer application software like MS-Office.

• Even without experience in data encoding.

Send your Application Letter and Resume to HR Office at ••••@ndmu.edu.ph