Appointment Setter (GH - 04232025 - PTAS)

RippedBoxStation; Philippines; On-site; PHP 279,000 - 502,000; Full time

Job summary

RippedBoxStation is seeking a results-oriented Executive Assistant/Sales Support professional in the Philippines to drive appointment-setting and lead engagement. You will manage outreach sequences, leverage CRM tools, and coordinate with internal teams to ensure smooth handoffs and campaign alignment.

Responsibilities include sourcing and qualifying leads, sending personalized communications, and tracking performance metrics. Strong English communication and independent work ethic are essential.

Qualifications

• Experience in appointment setting, sales support, or similar roles.
• Familiarity with CRM systems (HubSpot, IMAX Digital, RingCentral).
• Knowledge of lead sourcing platforms (Apollo, ZoomInfo, Seamless.ai, Lusha).
• Strong written and verbal English communication skills.
• Highly organized, detail-oriented, and self-motivated.
• Comfortable working independently and managing multiple tasks.

Responsibilities

• Set 10–15 qualified appointments per month with decision-makers.
• Work leads using tools like ZoomInfo, Lusha, Seamless.ai, Apollo, and YellowPages.
• Enroll prospects into custom sequences via HubSpot or basic CRM tools.
• Send personalized emails, texts, and Loom video recordings to drive engagement.
• Maintain up-to-date records in the CRM and ensure leads are in the correct stage.
• Scrub, qualify, and segment contact lists according to buyer persona and campaigns.
• Conduct basic research on prospects and companies before outreach.
• Track outreach metrics and report performance regularly.
• Follow up with no-shows and reschedule appointments as needed.
• Identify potential improvements in outreach strategies and propose them.
• Coordinate with internal team for proper handoff of qualified leads.
• Stay aligned with campaign goals, offers, and buyer persona details.
• Reference yourself as “EA” when needed in communication.
• Handle or route incoming calls using IMAX or RingCentral (optional).
• Perform other administrative tasks to support sales processes.
• Experience in appointment setting, sales support, or similar roles.

Skills

Appointment setting

Sales support

English communication

Tech-savviness

Independent worker

Analytical thinking

Tools

HubSpot

IMAX Digital

RingCentral

ZoomInfo

Lusha

Seamless.ai

Apollo

YellowPages

Job description

• Set 10–15 qualified appointments per month with decision-makers
• Work leads using tools like ZoomInfo, Lusha, Seamless.ai, Apollo, and YellowPages
• Enroll prospects into custom sequences via HubSpot or basic CRM tools
• Send personalized emails, texts, and Loom video recordings to drive engagement
• Maintain up-to-date records and follow-ups in the CRM, ensuring leads are in the correct stage of the pipeline
• Scrub, qualify, and segment contact lists based on buyer persona and campaign needs
• Conduct basic research on prospects and companies before outreach
• Track outreach metrics and report performance regularly
• Follow up with no-shows and reschedule appointments when needed
• Identify and suggest potential improvements in outreach strategies
• Ensure timely response to inbound leads during working hours
• Coordinate with internal team members to ensure proper handoff of qualified leads
• Stay aligned with campaign goals, offers, and buyer persona details
• Reference yourself as “EA” (Executive Assistant) when needed in communication
• (Optional) Handle or route incoming calls using IMAX phone system or RingCentral
• Perform other administrative tasks as assigned to support the team and sales process
• Experience in appointment setting, sales support, or similar roles
• Familiarity with HubSpot, IMAX Digital, or similar CRM systems
• Knowledge of contact sourcing platforms: Apollo, ZoomInfo, Seamless.ai, Lusha
• Comfortable doing Loom recordings and sending personalized outreach
• Experience working with blue-collar industries or similar (roofing, HVAC, restoration)
• Understanding of buyer personas and sales funnels
• Familiarity with Mergers & Acquisitions or roofing industry is a strong plus
• Highly organized, self-motivated, and detail-oriented
• Strong written and verbal communication skills in English
• Tech-savvy with reliable internet and computer setup
• Comfortable working independently and taking initiative
• Excellent phone, email and instant messaging communication skills
• Clear and concise communicator with effective English verbal and written communication skills
• Experience with basic social media management
• Strong analytical, and problem-solving skills
• Highly organized and detail-oriented; able to efficiently prioritize multiple tasks