AP Operations Lead | Pasay - Hybrid

HR TechX Corp; Pasay; On-site; PHP 1,200,000 - 2,400,000; Full time

Job summary

HR TechX Corp is seeking an experienced Accounts Payable leader to manage a team and oversee end-to-end AP operations across multiple entities, including private equity funds and SPVs. The role emphasizes accurate invoicing, expense allocation, and compliance within a multi-entity fund environment.

The ideal candidate will bring 8+ years in AP/Finance Operations, strong Excel and reporting skills, and familiarity with AP automation platforms such as Stavpay and Advent Geneva.

Qualifications

• Bachelor's degree in accounting, finance, business administration, or related field.
• 8+ years of experience in Accounts Payable, Fund Operations, or Finance Operations.
• At least 1 year of experience leading or managing an AP team.
• Strong background in private equity, alternative investment management, or fund administration.
• Knowledge of private equity fund structures, management companies, SPVs, and fund expense allocation.
• Experience handling AP operations in a multi-entity environment.
• Strong knowledge of invoice processing, vendor management, expense allocation, and payment controls.
• Advanced Microsoft Excel and financial reporting skills.
• Experience with AP automation platforms; Stavpay knowledge is an advantage.
• Familiarity with Advent Geneva or similar portfolio accounting systems is a plus.
• Knowledge of W-9/W-8 documentation, audit requirements, and financial controls.
• Strong leadership, analytical, organizational, and communication skills.

Responsibilities

• Lead and supervise the AP team, ensuring accurate and timely completion of tasks.
• Oversee end-to-end accounts payable operations, including invoice processing, expense coding, approvals, and vendor payments.
• Review and approve expense allocations across private equity funds, SPVs, and management companies.
• Monitor outstanding invoices, payment schedules, and vendor concerns to ensure timely resolution.
• Oversee vendor onboarding, payment details, and maintenance of accurate vendor records.
• Ensure accurate AP reporting, expense tracking, and preparation of month-end accruals.
• Work closely with Fund Accounting, Tax, Legal, and Compliance teams on AP-related matters.
• Support account reconciliations, audits, and compliance with financial controls and reporting requirements.
• Identify opportunities to improve AP processes, workflows, and automation using Stavpay and Advent Geneva.
• Support expense analysis, budget monitoring, and other financial projects as needed.]
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Skills

Accounts Payable

Team Leadership

Financial Reporting

Excel

Education

Bachelor's degree in Accountancy / Finance / Business Administration

Tools

Stavpay

Advent Geneva

Job description

Key Responsibilities

• Lead and supervise the AP team, ensuring accurate and timely completion of tasks.

• Oversee end-to-end accounts payable operations, including invoice processing, expense coding, approvals, and vendor payments.

• Review and approve expense allocations across private equity funds, SPVs, and management companies.

• Monitor outstanding invoices, payment schedules, and vendor concerns to ensure timely resolution.

• Oversee vendor onboarding, payment details, and maintenance of accurate vendor records.

• Ensure accurate AP reporting, expense tracking, and preparation of month-end accruals.

• Work closely with Fund Accounting, Tax, Legal, and Compliance teams on AP-related matters.

• Support account reconciliations, audits, and compliance with financial controls and reporting requirements.

• Identify opportunities to improve AP processes, workflows, and automation using systems such as Stavpay and Advent Geneva.

• Support expense analysis, budget monitoring, and other financial projects as needed.

Qualifications

• Bachelor's degree in Accountancy, Finance, Business Administration, or a related field.

• At least 8 years of experience in Accounts Payable, Fund Operations, or Finance Operations.

• At least 1 year of experience leading or managing an AP team.

• Strong experience in private equity, alternative investment management, or fund administration.

• Good understanding of private equity fund structures, management companies, SPVs, and fund expense allocation.

• Experience handling AP operations in a multi-entity environment.

• Strong knowledge of invoice processing, vendor management, expense allocation, and payment controls.

• Advanced Microsoft Excel and financial reporting skills.

• Experience with AP automation platforms; knowledge of Stavpay is an advantage.

• Familiarity with Advent Geneva or similar portfolio accounting systems is a plus.

• Knowledge of W-9/W-8 documentation, audit requirements, and financial controls.

• Strong leadership, analytical, organizational, and communication skills.