Accounts Payable and Expense Lead (8+ Years) | Night Shift / Hybrid

Infinit-O; Pasay; On-site; PHP 1,674,000 - 2,567,000; Full time

Job summary

Infinit-O in Pasay, Philippines, is seeking an Accounts Payable and Expense Lead to oversee end-to-end AP for a multi-entity portfolio including private equity funds and management companies.

You will lead a team of Vendor Management Analysts and Specialists, ensuring accurate invoice processing, payments, and expense allocation while coordinating with Fund Accounting and senior Finance stakeholders.

Qualifications

• Bachelor’s degree in Finance, Accountancy, Business Administration, Economics, or related field.
• 8+ years of experience in accounts payable, fund operations, or finance operations, with multi-entity exposure.
• Minimum 1 year of people leadership experience.
• Strong background supporting private equity funds or fund administration.
• Advanced MS Excel and reporting capabilities.
• Knowledge of AP controls, vendor payment governance, and audit readiness.

Responsibilities

• Lead, mentor, and develop the AP team (Analysts and Specialists).
• Oversee end-to-end AP workflows, including invoice intake, data entry, allocation, approval routing, and payment readiness.
• Monitor aging, open payables, holds, disputes, and ensure timely resolution.
• Oversee AP payment batches and data sync to Advent Geneva for GL integrity.
• Ensure accruals for month-end and period close are accurate.
• Coordinate vendor onboarding, tax form collection, and vendor master data integrity.
• Provide AP dashboard and management reporting for senior leadership.

Skills

Team leadership

AP workflow

Stakeholder mgmt

Process improvement

Advanced Excel

Financial controls

Education

Bachelor’s degree

Tools

Stavpay

Advent Geneva

Job description

The Accounts Payable and Expense Lead is responsible for overseeing the full accounts payable and vendor payment function supporting the client’s private equity funds, management companies, and related entities. The role manages end-to-end AP operations including invoice processing, vendor onboarding, payment execution, expense allocation, and AP reporting. The Lead directly manages a team of Vendor Management Analysts and Vendor Management Specialists who own day-to-day workflows in Stavpay and Advent Geneva, and serves as the primary escalation point for payment operations and the key liaison to Fund Accounting and senior Finance stakeholders.

Key Responsibilities:

• Lead, mentor, and develop the AP team (Analysts and Specialists), setting clear priorities, reviewing work product, and supporting professional growth.
• Establish service standards, KPIs, and operational controls for the AP function.
• Allocate workloads across the team to ensure timely processing of invoices, payment batches, and vendor inquiries across all entities.
• Drive continuous improvement initiatives to enhance AP workflow efficiency, accuracy, and scalability. Conduct performance reviews and support career development planning for direct reports.
• Oversee end-to-end AP workflows in Stavpay, including invoice intake, data entry, cost allocation across fund entities and management companies, approval routing, and payment readiness.
• Review and approve invoice coding, entity allocation, and expense categorization to ensure accuracy across funds, SPVs, and management entities.
• Monitor invoice aging, open payables, and payment status; ensure timely resolution of holds, disputes, and aged items.
• Oversee AP payment batch loading and data synchronization into Advent Geneva to maintain general ledger integrity.
• Ensure accrual support is prepared accurately and on schedule for month-end and period close.
• Oversee vendor onboarding procedures, including due diligence, tax form collection (W-9 / W-8), and validation of payment and banking data.
• Maintain the integrity of vendor master data within Stavpay, ensuring records are current, complete, and audit-ready.
• Review and approve changes to vendor payment details and banking information in accordance with internal controls.
• Serve as the senior escalation point for internal and external vendor payment inquiries, ensuring professional and timely resolution.
• Partner with Fund Accounting, Tax, and Legal & Compliance on AP-related matters and cross-functional initiatives.
• Oversee preparation of the AP Dashboard and related management reporting, providing senior leadership with clear visibility into cash outflows, payment aging, and operational metrics.
• Support expense analysis, budget monitoring, and vendor cost reporting across fund and management company entities.
• Ensure AP operations are compliant with internal controls, audit requirements, and investor reporting standards.
• Partner with Fund Accounting to reconcile payables, resolve discrepancies, and support year-end audit processes.
• Identify and elevate operational or financial control risks arising from AP activities.
• Act as the primary AP operations liaison to Fund Accounting, Legal, Tax, and senior management.
• Coordinate with fund administrators and external service providers on payment-related matters.
• Support ad hoc financial analyses and special projects as directed by the Senior Controller.
• Provide input on AP system enhancements, workflow automation, and platform optimizations (Stavpay, Geneva).

Job Requirements and Credentials:

• Bachelor’s degree in Finance, Accountancy, Business Administration, Economics, or a related field.
• 8+ years of experience in accounts payable, fund operations, or finance operations, with a focus on AP workflow management in a multi-entity environment.
• Minimum 1 years of people leadership experience.
• Strong experience supporting private equity funds, alternative investment managers, or fund administration organizations.
• Experience managing AP and invoice operations in a regulated financial services or alternative asset management environment.
• Strong understanding of private equity fund structures, management companies, SPVs, and fund expense allocation.
• Advanced Microsoft Excel and reporting capabilities.
• Strong working knowledge of AP automation platforms; experience with Stavpay is a significant advantage. Familiarity with Advent Geneva or comparable portfolio accounting systems is a plus.
• Knowledge of AP controls, vendor payment governance, W-9/W-8 tax documentation requirements, and audit readiness standards.
• Leadership and people development.
• Strong operational and financial controls mindset.
• Strong attention to detail in invoice review, expense coding, and vendor data validation.
• Excellent stakeholder management across legal, finance, and investment operations teams.
• Strong analytical, decision-making, and problem-solving capabilities.
• Ability to operate in a fast-paced, multi-entity private equity environment with high standards of accuracy and governance.