Administrative Staff

YAHSHUA Outsourcing Worldwide, Inc; Philippines; On-site; PHP 167,000 - 279,000; Full time

Job summary

YAHSHUA Outsourcing Worldwide Inc. is seeking a highly organized Administrative Staff to support day-to-day office operations on-site in Misamis Oriental.

You will maintain documents, manage facilities, coordinate administrative activities, and assist various departments to ensure smooth business operations. Ideal candidates are detail-oriented, proactive, and able to keep things running efficiently with strong communication and organizational skills.

Qualifications

• Bachelor's degree in business/admin field or related.
• Previous experience in office administration or reception is an advantage.
• Familiarity with MS Office and Google Workspace.

Responsibilities

• Maintain and monitor documents through a document control system.
• Assist payroll and HR administrative tasks.
• Coordinate office supplies, facilities, and meetings.
• Provide general administrative support to departments as needed.

Skills

Organization

Time management

Attention to detail

Communication

Education

Bachelor's Degree in Business Administration

Tools

Microsoft Office

Google Workspace

Job description

Role

YAHSHUA Outsourcing Worldwide Inc. is looking for a highly organized and dependable Administrative Staff to support our day-to-day office operations. This role is responsible for maintaining an organized workplace, managing company documents, monitoring office facilities and supplies, coordinating administrative activities, and providing support to various departments to ensure smooth business operations.

If you are detail-oriented, proactive, and enjoy keeping things organized and running efficiently, we'd love to hear from you.

Key Responsibilities

Office Management

• Maintain and monitor incoming and outgoing company documents through an organized document control system.
• Scan, archive, and properly file company documents while ensuring confidentiality and accessibility.
• Manage employee, visitor, and delivery logbooks.
• Coordinate document routing and notify departments of received documents.
• Monitor office cleanliness, orderliness, and overall office environment.
• Conduct regular inspections of office furniture, equipment, and company assets.
• Monitor inventory levels of office supplies, pantry items, and utilities.
• Coordinate replenishment of office supplies with the assigned personnel.
• Record and monitor the issuance of office supplies.
• Coordinate with external service providers for office maintenance and repair concerns (internet, plumbing, electrical, etc.).
• Assist in preparing meeting rooms and provide administrative support during meetings and company activities.

Administrative Support

• Assist the Payroll Team during payroll activities, including payslip folding every payroll period.
• Support the HR Team by monitoring probationary employee contracts and notifying the HR Officer of upcoming End of Contract (EOC), regularization, or renewal schedules.
• Assist in monitoring employee 201 file compliance and administrative access requests (Company Email, Pumble, Timekeeper, and Kiosk access).
• Serve as the point person for office-related audit requirements by preparing administrative documents and supporting evidence.
• Manage incoming and outgoing courier deliveries, parcels, and company mail.
• Assist in organizing meetings, trainings, company events, and employee engagement activities.
• Perform general administrative and office support duties as assigned.

Location

Misamis Oriental

Job Type

Full Time

Work Setup

On-site

Schedule

8 Hours

Qualifications

• Bachelor's Degree in Business Administration, Office Administration, Management, or any related field.
• Previous experience in office administration, office management, or general administrative support is an advantage.
• Background in HR / HR administrative support is an advantage.
• Fresh graduates who are organized, eager to learn, and willing to be trained are encouraged to apply.
• General knowledge of office technology and productivity tools (e.g., Microsoft Office and Google Workspace).
• Strong organizational and time management skills with keen attention to detail.
• High level of integrity with the ability to handle confidential information.
• Adaptable, resourceful, and able to manage multiple priorities.
• Excellent communication and interpersonal skills.