Administrative & Scheduling Coordinator

Iterative Health; Philippines; Remote; PHP 400,000 - 640,000; Full time

Job summary

Iterative Health in the Philippines seeks an Administrative & Scheduling Coordinator to support the US-based Business Development team. The role focuses on coordinating meetings with prospects and partners across multiple time zones, primarily Eastern Time, while handling scheduling requests and professional correspondence.

You will provide administrative support across the organization, including travel bookings and cross-functional tasks, in a fast-paced, remote environment.

Qualifications

• 2+ years of experience in administrative support or scheduling.
• Exceptional written and verbal English communication.
• Ability to independently draft polished business emails.
• Calendar management across multiple time zones.
• Proficiency in Google Workspace and/or Microsoft Office.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities with minimal supervision.
• Professional communication with US-based colleagues and stakeholders.
• Reliable internet and a dedicated remote workspace.
• willingness to work US Eastern Time.

Responsibilities

• Coordinate meetings between prospective clients, partners, and Business Development.
• Manage scheduling requests and calendars across US time zones (Eastern Time).
• Communicate availability, confirm meetings, and coordinate changes via email.
• Send invitations, calendar holds, and confirmations with accurate details.
• Monitor confirmations and follow up on outstanding responses.
• Ensure participants have necessary information for meetings.
• Maintain records of meetings, communications, and follow-ups.
• Book travel for the Business Development team and others as needed.
• Provide general administrative support across departments as required.

Skills

English communication

Calendar management

Virtual assistance

Independent work

Remote collaboration

US Eastern Time coordination

Attention to detail

Multi-tasking

Professional emails

Google Workspace

Microsoft Office

Tools

Google Workspace

Outlook / Gmail

Calendar apps

Excel / Sheets

Job description

Iterative Health is a healthcare technology and services company powering the acceleration of clinical research to transform patient outcomes.

We built a leading performance-driven network of 100+ sites across the US, Europe, India, and Australia, conducting research directly in the communities where care is delivered across gastrointestinal, hepatology, obesity, and cardiology. By combining deep clinical trial expertise with cutting-edge AI, we connect sponsors' scientific ambitions with high-performing research teams that expedite and expand access to novel therapeutics for patients in need. Today, Iterative Health is headquartered in Cambridge, Massachusetts, and New York City with 250+ employees world-wide.

We are seeking a highly organized, proactive, and detail-oriented Administrative & Scheduling Coordinator based in the Philippines to support our Business Development team and other functions across a US-based organization.

This role will primarily focus on coordinating meetings with prospective clients, partners, and other external stakeholders to support the Business Development team's outreach and relationship-building efforts. The ideal candidate will have exceptional written and verbal English communication skills, a polished and professional approach to external correspondence, and the ability to manage scheduling and follow-up across multiple time zones.

In addition to prospect meeting coordination, this individual will provide administrative and operational support to other functions across the organization as needed. The successful candidate will be comfortable communicating directly with external stakeholders, managing competing priorities, and working independently in a fast-paced, remote environment.

Key Responsibilities

• Coordinate meetings between prospective clients, external partners, and members of the Business Development team.
• Manage scheduling requests and coordinate calendars across multiple US time zones, primarily Eastern Time.
• Communicate with prospects via email to identify availability, confirm meetings, and coordinate scheduling changes.
• Send professional meeting invitations, calendar holds, and confirmations, ensuring all details are accurate.
• Monitor meeting confirmations and proactively follow up with prospects when responses are outstanding.
• Ensure meetings are scheduled with the appropriate internal stakeholders and that participants have the necessary information.
• Maintain accurate records of scheduled meetings, communications, and follow-up activities.
• Book travel for the Business Development team and others, as requested.
• Provide general administrative support to the organization and other departments as needed.

Qualifications

• 2+ years of experience in administrative support, virtual assistance, scheduling, executive assistance, or a similar coordination role.
• Exceptional written and verbal English communication skills, including excellent grammar, spelling, punctuation, and proofreading abilities.
• Demonstrated ability to independently draft polished, professional business emails and correspondence.
• Strong experience with calendar management, meeting coordination, and scheduling across multiple time zones.
• Proficiency in Google Workspace and/or Microsoft Office, particularly Gmail or Outlook, Google Calendar or Outlook Calendar, Word or Google Docs, and Excel or Google Sheets.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
• Professional, responsive, and comfortable communicating directly with US-based colleagues and external stakeholders.
• Reliable internet connectivity and a suitable remote working environment.
• Willingness and ability to work hours that align with US business operations, including US Eastern Time.
• High degree of professionalism, accountability, discretion, and adaptability.

Preferred Qualifications

• Experience supporting a US-based company or working with US-based clients and stakeholders.
• Experience supporting Business Development, Sales, Partnerships, or other client-facing teams.
• Experience working in healthcare, life sciences, technology, or another fast-paced business environment.

At Iterative Health, we’re actively working towards creating an environment that is representative of the diversity of patients our technology serves. We are focused on building an equitable and inclusive culture, and by extension, hiring process. If you require any accommodations to make the application process or interviewing experience more accessible to you, please contact [e-mail].

U.S. Standard Demographic Questions

We invite applicants to share their demographic background. If you choose to complete this survey, your responses may be used to identify areas of improvement in our hiring process.

How would you describe your gender identity? (mark all that apply) Select...

How would you describe your racial/ethnic background? (mark all that apply) Select...

How would you describe your sexual orientation? (mark all that apply) Select...

Do you identify as transgender? Select...

Do you have a disability or chronic condition (physical, visual, auditory, cognitive, mental, emotional, or other) that substantially limits one or more of your major life activities, including mobility, communication (seeing, hearing, speaking), and learning? Select...

Are you a veteran or active member of the United States Armed Forces? Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Iterative Health's Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305

Page 1 of 1

OMB Control Number 1250-0005

Expires 07/31/2029

Voluntary Self-Identification of Disability

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp .

How do you know if you have a disability?

What is a disability? If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

• Alcohol or other substance use disorder (not currently using drugs illegally)
• Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
• Blind or low vision
• Cancer (past or present)
• Cardiovascular or heart disease
• Celiac disease
• Cerebral palsy
• Deaf or serious difficulty hearing
• Diabetes
• Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
• Epilepsy or other seizure disorder
• Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
• Intellectual or developmental disability
• Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
• Missing limbs or partially missing limbs
• Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
• Nervous system condition, for example, migraine headaches, Parkinson's disease, multiple sclerosis (MS)
• Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
• Partial or complete paralysis (any cause)
• Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
• Short stature (dwarfism)
• Traumatic brain injury

Disability Status Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.