Administrative & Scheduling Coordinator

present of AI; Philippines; On-site; PHP 223,000 - 391,000; Full time

Benefits offered by this job

Polished email communication

Travel booking support

Job summary

Iterative Health in the Philippines is seeking a calendar coordinator to set up and manage meetings for our business development team with outside prospects and clients across US time zones.

The role requires polished email communication, strong organizational skills, and the ability to juggle multiple scheduling requests and follow-ups while maintaining meticulous records. General admin and travel booking support complete the scope.

Qualifications

• Strong scheduling and calendar management skills.
• Proficient in professional email writing.
• Ability to juggle multiple requests with accuracy.

Responsibilities

• Coordinate meetings between BD team and prospects.
• Draft and send professional email communications.
• Book and track travel and related admin tasks.
• Maintain clean records and calendars.

Skills

Calendar management

Email communication

Organization

Attention to detail

Multitasking

Tools

Calendar apps

Automation tools

Job description

The role is mostly about setting up and keeping track of meetings between a business development team and outside prospects, partners and clients, often across US time zones. A strong candidate is very organized, writes clean and professional email, and can juggle several scheduling requests and follow ups without dropping details. Some general admin and travel booking support rounds out the work.

How it fits the AI era

Much of the calendar back and forth and routine follow up can be partly automated, so the human value sits in judgment, tone and catching conflicts before they cause problems. The coordinator still decides who needs to be in a meeting, how to word a sensitive reschedule, and when to elevate. Reliability and careful record keeping stay central as tools handle more of the mechanics.

How it builds AI experience

This role offers little direct AI work, but the company pairs clinical trial expertise with AI, so familiarity with scheduling and email tools that use automation would help. A candidate can build relevant experience by learning calendar and inbox automation features and by keeping clean, well structured records that such tools depend on. Understanding how the AI supports coordination in a research setting is a useful step.

Worth showing

• Polished business email

This is our own read, written from the employer's posting and the company's Spotlight. The employer's posting is the source of truth for the role.

About Iterative Health

Iterative Health embeds clinical research into community care settings, and per the company, runs trials 2x faster to activate sites and 3x higher patient enrollment.