Administrative Operations Specialist

Asticom Technology Inc; Quezon City; On-site; PHP 391,000 - 614,000; Full time

Job summary

Asticom Technology Inc. is seeking an administrative professional to support procurement processes and office operations within S4 HANA.

The role requires 1–2 years of experience, strong MS Excel skills (XLOOKUP, PivotTables), and familiarity with OneDrive and SharePoint. You will manage PRs, invoices, and document signatures, coordinating with Tech Ops HQ in a fast-paced environment.

Qualifications

• Bachelor’s degree or 4-year college graduate in Business Administration, Office Management, or a related field.
• 1–2 years of administrative or office operations experience.
• Proficient in MS Excel (XLOOKUP, PivotTables, formulas); familiar with OneDrive, SharePoint, and S4 HANA.
• Strong attention to detail, communication, organization, and time management skills.
• Able to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Process and monitor Purchase Requisitions (PRs) for OPEX and CAPEX requirements in S4 HANA.
• Track PR approvals and releases, maintain records, and forward released PRs to Tech Ops project proponent.
• Park supplier invoices in S4 HANA for payment processing.
• Monitor and document invoice and payment status.
• Route MSR and BC documents for EWG Leadership Team signatures and track their status.
• Maintain complete and organized transaction records and supporting documents.
• Perform other administrative and operational tasks assigned by Tech Ops HQ.

Skills

Attention to detail

Communication

Time management

Teamwork

Education

Bachelor’s degree in Business Administration / Office Management

Tools

S4 HANA

MS Excel

OneDrive

SharePoint

Job description

JOB ROLES AND RESPONSIBILITIES

• Process and monitor Purchase Requisitions (PRs) for OPEX and CAPEX requirements in S4 HANA.
• Track PR approvals and releases, maintain accurate records, and forward released PRs to the Tech Ops project proponent.
• Park supplier invoices in S4 HANA for payment processing.
• Monitor and document invoice and payment status.
• Route MSR and BC documents for EWG Leadership Team signatures and track their status.
• Maintain complete and organized transaction records and supporting documents.
• Perform other administrative and operational tasks assigned by Tech Ops HQ.

JOB QUALIFICATIONS

• Bachelor’s degree or 4-year college graduate in Business Administration, Office Management, or a related field.
• 1–2 years of administrative or office operations experience.
• Proficient in MS Excel (XLOOKUP, PivotTables, formulas); familiar with OneDrive, SharePoint, and S4 HANA.
• Strong attention to detail, communication, organization, and time management skills.
• Able to work independently and collaboratively in a fast-paced environment.