Administrative & Operations Coordinator

Primacare Dental; Makati; On-site; PHP 201,000 - 312,000; Full time

Job summary

Primacare Dental is seeking an Administrative Assistant to support the Administrative Officer by organizing tasks, maintaining filing systems, and handling routine clerical duties to ensure smooth operation of the department. You will update trackers, prepare expense and payments forms, encode data into the company software, liaise with suppliers, and assist with permits and compliance documents as needed.

The role requires strong time management, clear communication, and the ability to

Qualifications

• Strong time management and multitasking abilities.
• Excellent interpersonal skills with colleagues.
• Effective verbal and written communication.
• Ability to accept feedback and constructive criticism.
• Comfortable working in a high-pressure environment.

Responsibilities

• Supports Administrative Officer to stay organized and complete tasks for department efficiency.
• Maintains filing system as assigned.
• Scans and uploads documents to the accounting system.
• Updates expense, PDC, and other trackers.
• Creates Accounting Submission Forms for expenses and payments.
• Encodes Rental, Utilities, Salaries and Wages, Employee Benefits and Commission reports.
• Assists in monitoring and re-ordering office supplies.
• Contacts suppliers and service providers for head office and branches concerns.
• Writes and edits documents as assigned.
• Retrieves information from trackers and files; prepares summaries.
• Assists in business permits application and renewal processes.
• Supports submission of compliance documents to government branches.
• Performs other related duties as assigned.

Skills

Time management

Interpersonal skills

Effective communication

Feedback skills

Planning and problem solving

Work under pressure

Job description

Primacare Dental is seeking an Administrative Assistant to support the Administrative Officer by organizing tasks, maintaining filing systems, and handling routine clerical duties to ensure smooth operation of the department. You will update trackers, prepare expense and payments forms, encode data into the company software, liaise with suppliers, and assist with permits and compliance documents as needed.

The role requires strong time management, clear communication, and the ability to