Administrative Operations Assistant

QSM Inc.; Mandaue; On-site; PHP 167,000 - 279,000; Full time

Job summary

QSM Inc. in Mandaue City, Cebu is hiring an Assistant Administrative Staff to join our team in a full-time role that underpins office operations.

You will maintain files, schedule meetings, handle correspondence, and prepare minutes and reports to keep our team focused on strategic priorities. You should be a college graduate with strong Microsoft Office skills, excellent English, and a detail-oriented, proactive approach.

Qualifications

• College graduate or equivalent; further education in business administration or related field is advantageous.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills with the ability to prioritize multiple tasks.
• Excellent written and verbal English communication.
• Attention to detail and accuracy in administrative work.
• Ability to work independently as well as collaboratively within a team.
• Professional demeanor and positive attitude towards customer service.
• Experience with office management systems and databases preferred.
• Flexibility and willingness to learn new skills and systems.
• Previous administrative or clerical experience beneficial but not essential.

Responsibilities

• Managing and maintaining office files, records, and documentation in physical and digital formats.
• Scheduling meetings and managing calendars for senior staff.
• Processing and managing correspondence including emails and internal communications.
• Preparing and distributing meeting minutes, reports, and other documents.
• Handling office supplies inventory and placing orders as needed.
• Coordinating office events, meetings and conferences.
• Assisting with data entry and maintaining records in company databases.
• Providing clerical support to various departments and teams.
• Answering phones and directing inquiries to staff.
• Supporting payroll, expense reports and other HR administrative tasks when required.

Skills

Microsoft Office

Organizational skills

Time management

Written and verbal communication

Detail-oriented

Independent work

Team collaboration

Customer service

Willingness to learn

Education

College degree

Tools

Office management systems/databases

Job description

QSM Inc. in Mandaue City, Cebu is hiring an Assistant Administrative Staff to join our team in a full-time role that underpins office operations.

You will maintain files, schedule meetings, handle correspondence, and prepare minutes and reports to keep our team focused on strategic priorities. You should be a college graduate with strong Microsoft Office skills, excellent English, and a detail-oriented, proactive approach.