Administrative & Marketing Associate (Cubao Office)

GAL220 Business Support Services; Quezon City; On-site; PHP 200,880 - 223,200; Full time

Benefits offered by this job

Free lunch

PhilHealth & SSS self-contribution

Allowances/incentives/OT as applicable

Job summary

A training support company is seeking an Administrative & Marketing Associate to manage daily office operations, including front desk support, paperwork, trainer coordination, and basic marketing tasks. The ideal candidate has 1–3 years of relevant experience, excellent communication skills, and must be willing to work on-site in Quezon City. This role offers a salary of 18,000 to 20,000 per month, with additional perks like free lunch and other benefits.

Qualifications

• 1–3 years experience in admin/front desk/events coordination or related role.
• Strong communication skills and ability to work well on-site.
• Organized, trustworthy, and service-oriented.

Responsibilities

• Welcome walk-ins and handle inquiries via phone, email, and social media.
• Prepare and maintain paperwork, certificates, and attendance records.
• Coordinate trainer schedules and maintain logistics.

Skills

Excellent communication skills (Filipino & English)

Organized and service-oriented

Basic bookkeeping/cash handling

Proficient in Google Workspace or Microsoft Office

Basic skills in Canva

Job description

Location: On-site, Cubao, Quezon City

Company: Xcel Hub Training Services

Employment Type: Full-time (on-site; occasional after-hours during trainings)

Role Summary

We’re hiring a detail-oriented Administrative & Marketing Associate to manage day-to-day office operations: front desk/student support, paperwork & certificates, trainer scheduling, basic bookkeeping/cash handling, asset & supplies monitoring (incl. laptops), bills payments, proposals/quotations, and basic social media tasks.

Key Responsibilities

• Front Desk & Student Support: Welcome walk-ins; handle inquiries via phone, email, and social media; assist enrollments, attendance, certificate release, and post-training documentation.
• Paperwork & Certificates: Prepare/print certificates; maintain trackers (attendance, ORs, waivers, evaluations); file and archive (digital + physical).
• Trainer & Schedule Coordination: Maintain trainer calendar, rest days, and assignment rosters; coordinate logistics (materials, venue, couriers).
• Recruitment (Teachers/Trainers): Post job ads, pre-screen candidates, schedule demos/mock classes, and maintain a trainer pool database.
• Finance & Admin (Basic): Manage petty cash, safekeep daily earnings, issue/record ORs, prepare daily cash/sales summaries, and process bills payments.
• Assets & Supplies: Monitor laptops/peripherals and office supplies; maintain inventory logs and conduct periodic audits.
• Marketing & Social (Basic): Draft captions, schedule posts, respond to basic inquiries; coordinate simple Canva updates (templates provided).
• Sales/Proposal Support: Prepare quotations/proposals using templates; update lead logs/CRM.

Qualifications

• 1–3 years experience in admin/front desk/events coordination or related role (strong interns/new grads welcome)
• Excellent communication skills (Filipino & English); organized, trustworthy, and service-oriented
• Basic bookkeeping/cash handling; proficient in Google Workspace or Microsoft Office; Canva basics a plus
• Willing to work on-site in Cubao, Quezon City and support occasional weekend/after-hours training days

Schedule & Compensation

• Work Days: Tuesday to Sunday (one rest day per week)
• Hours: [8:00 AM – 5:00 PM]*
• Perks/Benefits: Free lunch, PhilHealth & SSS self-contribution (company assistance in processing), [allowances/incentives/OT as applicable]
• Salary: 18,000 to 20,000 per month
• Age: 25 - 40 years old