Administrative & Facilities Supervisor (ISO 9001)

Kenram Palmoil Industries, Inc.; Isulan; On-site; PHP 300,000 - 420,000; Full time

Job summary

Kenram Palmoil Industries, Inc. is seeking an Administrative Officer to supervise the Administration Department, ensure efficient office operations, facilities upkeep, employee management, and security services, and coordinate ISO 9001:2015 QMS activities.

The role emphasizes document control, internal audits, CAPA, compliance with labor laws, and continuous improvement, with strong leadership and communication skills required.

Qualifications

• Thorough knowledge of office administration, facilities management, and administrative support services.
• Knowledge of ISO 9001:2015 QMS requirements, documentation, and implementation.
• Proficiency in document control, records management, and quality documentation.
• Strong understanding of internal auditing basics, CAPA, and continuous improvement.
• Familiarity with labor laws, safety regulations, and company policies.
• Proficient with Microsoft Office and document management systems.
• Ability to prepare reports, analyze data, and plan administratively.
• Leadership and people management capabilities.
• Excellent verbal and written communication, with high attention to detail.

Responsibilities

• Supervise day-to-day administrative operations, ensuring efficient services and policy compliance.
• Oversee maintenance, cleanliness, beautification, and security of facilities.
• Supervise security personnel and coordinate security operations.
• Coordinate administrative functions and provide timely support to departments.
• Maintain ISO 9001:2015 QMS and ensure compliance with processes and procedures.
• Manage creation, review, approval, distribution, revision, and retention of controlled documents.
• Coordinate internal quality audits and CAPA activities with QMR and Internal Auditors.
• Promote ISO-related training and continuous improvement initiatives.
• Prepare administrative and ISO-related reports and monitor performance.
• Monitor permits, certificates, registrations, and licenses for compliance.

Skills

Office Administration

QMS ISO 9001:2015

Document Control

Internal Auditing

CAPA

Labor Law Compliance

Microsoft Office

Report Writing

Data Analysis

Leadership & People Management

Communication Skills

Attention to Detail

Tools

Microsoft Office

Document Management Systems

Job description

Kenram Palmoil Industries, Inc. is seeking an Administrative Officer to supervise the Administration Department, ensure efficient office operations, facilities upkeep, employee management, and security services, and coordinate ISO 9001:2015 QMS activities.

The role emphasizes document control, internal audits, CAPA, compliance with labor laws, and continuous improvement, with strong leadership and communication skills required.