Administrative Business Partner (Executive Assistant)

Atlas Capture Services, Inc.; Eastern Manila District; On-site; PHP 450,000 - 700,000; Full time

Job summary

Atlas Capture Services, Inc. is seeking an Administrative Business Partner / Executive Assistant to provide high-level administrative and business support to our leadership team in Metro Manila.

You will manage calendars, communications, and coordinate meetings and travel to ensure smooth day-to-day operations across the region. The role requires 5+ years of EA/ABP experience, strong English communication, and proficiency with Google Workspace and Office tools.

Qualifications

• Bachelor's degree in Business Administration, Management or related field.
• 5+ years of experience as an Executive Assistant or similar role.
• Experience in a regional or multinational company is an advantage.
• Excellent written and verbal English communication skills.
• Highly organized with strong attention to detail and the ability to manage multiple priorities.
• Proficient in Google Workspace and/or Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Familiarity with collaboration tools such as Slack, Zoom or Microsoft Teams.
• Able to handle confidential information with professionalism and integrity.
• Flexible and willing to work with teams across different time zones when needed.

Responsibilities

• Manage executive calendars, schedule meetings and handle conflicting priorities.
• Screen and respond to emails, calls and requests on behalf of the executive, and follow up on action items.
• Coordinate local and international travel, including flights, accommodation, visas and itineraries.
• Prepare reports, presentations, meeting materials and business correspondence.
• Organize leadership and team meetings, take minutes and track agreed actions.
• Process expense reports, invoices and purchase requests, and monitor department budgets.
• Serve as the main point of contact between the executive and internal teams, clients and partners.
• Plan and coordinate company events, team activities and office visits.
• Maintain organized filing systems and handle confidential information with discretion.
• Support special projects and process improvements as assigned.

Skills

Communication

Organization

Attention to detail

Multitasking

Time management

Education

Bachelor's degree in Business Administration or related field

Tools

Google Workspace

Microsoft Office

Slack

Zoom

Microsoft Teams

Job description

Atlas Capture Services, Inc. is seeking an Administrative Business Partner / Executive Assistant to provide high-level administrative and business support to our leadership team. The position is based in Metro Manila. The successful candidate will manage executive calendars and communications, coordinate meetings and travel, prepare reports and presentations, and help keep day-to-day operations running smoothly across the region.

Key Responsibilities

• Manage executive calendars, schedule meetings and handle conflicting priorities
• Screen and respond to emails, calls and requests on behalf of the executive, and follow up on action items
• Coordinate local and international travel, including flights, accommodation, visas and itineraries
• Prepare reports, presentations, meeting materials and business correspondence
• Organize leadership and team meetings, take minutes and track agreed actions
• Process expense reports, invoices and purchase requests, and monitor department budgets
• Serve as the main point of contact between the executive and internal teams, clients and partners
• Plan and coordinate company events, team activities and office visits
• Maintain organized filing systems and handle confidential information with discretion
• Support special projects and process improvements as assigned

Qualifications

• Bachelor's degree in Business Administration, Management or a related field
• At least five (5) years of experience as an Executive Assistant, Administrative Business Partner or similar role, preferably supporting senior leaders
• Experience in a regional or multinational company is an advantage
• Excellent written and verbal communication skills in English
• Highly organized, with strong attention to detail and the ability to manage multiple priorities
• Proficient in Google Workspace and/or Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Familiarity with collaboration tools such as Slack, Zoom or Microsoft Teams
• Able to handle confidential information with professionalism and integrity
• Flexible and willing to work with teams across different time zones when needed