Administrative Associate - TMC Clinic (Waltermart Makati)

The Medical City; Makati; On-site; PHP 201,000 - 312,000; Full time

Job summary

The Medical City is seeking a front desk patient care administrator to be the first point of contact for patients at the clinic. You will assist with inquiries, verify necessary information for medical care access, and support billing accuracy to ensure a smooth patient experience.

Key duties include greeting patients, handling inquiries by phone or email, scheduling with physicians, processing documents for HMOs, and safeguarding medical records under privacy rules.

Responsibilities

• Greets and assists patients as soon as they arrive at the clinic
• Answers telephone calls, emails, and respond to inquiries
• Schedules patients according to doctors and clinic services
• Secures Letter of Authorization, approval, endorsement for patient availment
• Assists cashier in issuing receipts and invoices
• Collects and encodes patient data needed to facilitate clinic transactions
• Manages proper storage of medical records
• Ensures accurate release of medical & diagnostic records
• Adheres to the Data Privacy Act in terms of confidentiality of patient records
• Monitors and orders forms for HMOs and companies
• Prepares and generate reports accordingly
• Performs other tasks that may be assigned from time to time

Job description

This role serves as the initial contact point for patients thus ensuring proper service architecture is given by assisting them with general inquiries, validating information for medical care access, verifying accuracy of billing purposes, and providing quality patient experience such as medical and diagnostic services.

II. Key Result Areas | Duties and Responsibilities

A. Patient Care Administration

1. Ensures patients’ safety and comfort
2. Assists in the performance of needed medical and diagnostic procedures

B. Operational Efficiency

1. Greets and assists patients as soon as they arrive at the clinic
2. Answers telephone calls, emails, and respond to inquiries
3. Schedules patients according to the doctors and clinic services and refer patients to other TMC Clinics as needed
4. Secures Letter of Authorization, approval, endorsement for patient availment
5. Assists cashier in issuing receipts and invoices
6. Collects and encodes patient data needed to facilitate clinic transactions

C. Health Maintenance Organization (HMO) Facilitation & Other Stakeholders

1. Ensures, monitors, and applies appropriate discounts to HMO and other stakeholders
2. Serves as an ambassador for partner HMOs and stakeholders

D. Records Management

1. Manages proper storage of medical records
2. Ensures accurate release of medical & diagnostic records
3. Adheres to the Data Privacy Act in terms of confidentiality of patient records
4. Monitors and orders forms for HMOs and companies
5. Prepares and generate reports accordingly
6. Performs other tasks that may be assigned from time to time