Administrative Associate

LARGEN MED. INC.; Marikina; On-site; PHP 240,000 - 360,000; Full time

Job summary

LARGEN MED. INC. is seeking an organized Office & Operations Support professional to provide admin assistance for warehouse and office operations in Metro Manila.

The role covers documentation, coordination with suppliers, inventory control and recruitment support. Responsibilities include maintaining records, coordinating with internal teams, processing requisitions, and contributing to onboarding and reporting activities.

Responsibilities

• Provide day-to-day admin support for warehouse and office operations.
• Prepare and maintain warehouse documents, reports and records.
• Coordinate with internal teams, suppliers, couriers and partners as needed.
• Assist with purchase requests, delivery coordination and other operational requirements.
• Monitor office and warehouse supplies; initiate replenishment when necessary.
• Assist in preparing regular operational reports and documentation.
• Ensure filing and organization of physical and electronic records.
• Perform other administrative and operational tasks as assigned.
• Maintain accurate inventory records for pharmaceutical products and warehouse materials.
• Assist in receiving, checking, recording, storing and releasing inventory per procedures.
• Monitor quantities, batch/lot numbers, expiration dates, and related inventory information.
• Conduct regular inventory counts and reconcile with system records.
• Monitor expiring products and prepare inventory reports.
• Investigate discrepancies, damaged items and variances.
• Ensure proper documentation and traceability of inventory movements.
• Coordinate with warehouse staff to support stock organization and accuracy.
• Follow company policies for handling, storage and documentation of pharmaceutical products.
• Maintain confidentiality and accuracy of inventory and operational records.
• Assist with hiring for warehouse and administrative roles.
• Post job vacancies on recruitment platforms.
• Screen and organize candidate applications based on qualifications.
• Coordinate interview schedules with candidates and hiring managers.
• Assist in collecting and organizing pre-employment requirements.
• Support onboarding activities for new warehouse and administrative employees.
• Maintain updated and organized recruitment records.

Job description

Key Responsibilities

1. Office & Operational Support

• Provide day-to-day administrative support for warehouse and office operations.
• Prepare, organize, and maintain warehouse-related documents, reports, and records.
• Coordinate with internal departments, suppliers, couriers, and other external partners as needed.
• Assist with purchase requests, delivery coordination, and other operational requirements.
• Monitor office and warehouse supplies and coordinate replenishment when necessary.
• Assist in preparing regular operational reports and documentation.
• Ensure proper filing and organization of physical and electronic records.
• Perform other administrative and operational tasks as assigned.

2. Inventory Management — Pharmaceutical Warehouse

• Maintain accurate and up-to-date inventory records for pharmaceutical products, supplies, and warehouse materials.
• Assist in receiving, checking, recording, storing, and releasing inventory in accordance with established procedures.
• Monitor product quantities, batch/lot numbers, expiration dates, and other relevant inventory information.
• Conduct regular inventory counts and assist in reconciling physical stocks with system records.
• Monitor products approaching expiration and prepare relevant inventory reports.
• Assist in investigating and documenting inventory discrepancies, damaged items, and variances.
• Ensure proper documentation and traceability of inventory movements.
• Coordinate with warehouse personnel to support proper stock organization and inventory accuracy.
• Follow company policies and applicable procedures for the proper handling, storage, and documentation of pharmaceutical products.
• Maintain confidentiality and accuracy of inventory and operational records.

3. Recruitment & Hiring Support

• Assist with the hiring process for warehouse and administrative positions.
• Post job vacancies through appropriate recruitment platforms.
• Screen and organize candidate applications based on established qualifications.
• Coordinate interview schedules with candidates and hiring managers.
• Assist in collecting and organizing pre-employment requirements.
• Support onboarding activities for new warehouse and administrative employees.
• Maintain updated and organized recruitment records.