Administrative Assistant: Organization, Scheduling & Support

Casa de la Familia; Mexico; Hybrid; PHP 1,995,000 - 3,242,000; Full time

Job summary

Nogales Psychological Counseling is seeking an Administrative Assistant to join our team. The role involves providing support to managers, managing daily office needs, and handling general administrative activities.

The ideal candidate should have excellent communication skills and be able to organize work using MS Excel and office equipment. The successful applicant will perform travel and meeting arrangements, prepare reports, and maintain filing systems to ensure smooth day-to-day operations.

Qualifications

• Proven experience as an administrative assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.

Responsibilities

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Skills

Administrative experience

Office systems

MS Office proficiency

Time management

Communication skills

Organization

Tools

MS Office

Job description

Nogales Psychological Counseling is seeking an Administrative Assistant to join our team. The role involves providing support to managers, managing daily office needs, and handling general administrative activities.

The ideal candidate should have excellent communication skills and be able to organize work using MS Excel and office equipment. The successful applicant will perform travel and meeting arrangements, prepare reports, and maintain filing systems to ensure smooth day-to-day operations.