Administrative Assistant III - Office & Legislative Liaison

DSWD; Philippines; On-site; PHP 247,000 - 296,000; Full time

Job summary

DSWD Central Office in Quezon City is seeking an Administrative Assistant III to support the Department's DLLO and ensure smooth day-to-day operations under the Head of the Office.

You will monitor incoming and outgoing communications, type correspondences and reports, coordinate with DLLO divisions, confirm attendance for hearings, maintain official files, and manage calendars and routine tasks; regular performance reviews apply.

Qualifications

• Completion of 2 years of college studies (prior to 2018), OR Completion of Grade 12/Senior High School (starting 2016)
• Four (4) hours of relevant training
• One (1) year of relevant experience
• Career Service Sub-Professional/First Level Eligibility

Responsibilities

• Serves as the Administrative Assistant of the DLLO;
• Monitors all incoming and outgoing communications of DLLO;
• Coordinates with the Divisions under the DLLO, to efficiently and effectively execute the day-to-day operations of the Office under the direct supervision of the Head of the DLLO;
• Types correspondences, reports, and other documents;
• Coordinates and Validates legislators’/ Committees data/reports requested during hearings/briefings;
• Confirms attendance with the concerned Committees in both Houses of Congress of DSWD’s authorized Representatives to Committee Hearings and TWG Meetings;
• Maintains and updates official files of DLLO;
• Keeps all schedules and reminders of the Head of the DLLO;
• Answers and places telephone calls;
• Operates fax machine and transmits messages to both Houses of Congress, Presidential Legislative Liaison Office (PLLO), DSWD OBSUs, Field Offices, Attached Agencies, concerned National Government Agencies (NGA’s), and other stakeholders;
• Undertakes initial information gathering from persons who wish to see the DLL Officer, Supervisor, and technical staff;
• Renders additional services as authorized in the exigency of the service which shall be compensated accordingly;
• Undertakes authorized official travel; the cost of travel to be shouldered by the First Party at the rate allowed under the existing Department of Budget and Management (DBM) guidelines and Commission on Audit (COA) rules and regulations; and
• Performs other related functions, as the need arises.

Education

Two years college or Grade 12

Job description

DSWD Central Office in Quezon City is seeking an Administrative Assistant III to support the Department's DLLO and ensure smooth day-to-day operations under the Head of the Office.

You will monitor incoming and outgoing communications, type correspondences and reports, coordinate with DLLO divisions, confirm attendance for hearings, maintain official files, and manage calendars and routine tasks; regular performance reviews apply.