Administrative Assistant I

Insight Public Sector; Pasig; On-site; PHP 279,000 - 424,000; Full time

Benefits offered by this job

Freedom to work from another location-

Job summary

Insight Public Sector is seeking an Administrative Assistant I to support day-to-day administrative and workplace activities at our Manila site. You will log requests, coordinate visitors and events, manage inventory, and help maintain a welcoming office environment for teammates and guests.

The ideal candidate holds a Bachelor's degree in Office Administration or related field, with 1-2 years of admin or customer-service experience, and strong written and verbal English communication.

Qualifications

• Bachelor's degree in Office Administration, Business Administration, Hospitality, or a related field (or equivalent relevant experience).
• 1-2 years of administrative, customer-service, or workplace-support experience.
• Clear written and verbal English communication with a highly service-oriented approach.

Responsibilities

• Receive, log, track, and close routine administrative and workplace requests through approved channels.
• Coordinate visitor requirements, meeting-room readiness, catering, transport support, and office orientation.
• Support approved events and engagement activities through venue, supplier, setup, and communications coordination.
• Maintain assigned administrative inventory, perform scheduled counts, and prepare purchase-order or payment-support documents.
• Process assigned work permits, gate passes, visitor badges, and access-tracker updates.
• Log facilities or building concerns and coordinate follow-up with Building Administration, Security, or vendors until closure.

Skills

English communication

Organization

Deadline management

Confidentiality

Customer service

Education

Bachelor's degree in Office Administration or related field

Tools

Microsoft 365

Outlook

Teams

Word

Excel

SharePoint

Job description

Administrative Assistant I (Office Admin)

Insight at a Glance

• 14,000+ engaged teammates globally
• #20 on Fortune's World's Best Workplaces™ list
• $9.2 billion in revenue
• Received 35+ industry and partner awards in the past year
• $1.4M+ total charitable contributions in 2023 by Insight globally

Now is the time to bring your expertise to Insight.

We are not just a tech company; we are a people-first company. We believe that by unlocking the power of people and technology, we can accelerate transformation and achieve extraordinary results. As a Fortune 500 Solutions Integrator with deep expertise in cloud, data, AI, cybersecurity, and intelligent edge, we guide organizations through complex digital decisions.

About the role

As an Administrative Assistant I, you will provide day-to-day administrative and workplace support for our Manila site. You will play a vital role in keeping our office running smoothly by completing routine transactions, coordinating visitors and events, managing inventory, and ensuring a welcoming, well-supported environment for teammates and guests alike.

Along the way, you will get to:

• Receive, log, track, and close routine administrative and workplace requests through approved channels.
• Coordinate visitor requirements, meeting-room readiness, catering, transport support, and office orientation.
• Support approved events and engagement activities through venue, supplier, setup, and communications coordination.
• Maintain assigned administrative inventory, perform scheduled counts, and prepare purchase-order or payment-support documents.
• Process assigned work permits, gate passes, visitor badges, and access-tracker updates.
• Log facilities or building concerns and coordinate follow-up with Building Administration, Security, or vendors until closure.
• Prepare routine correspondence, presentation materials, and records using approved templates.
• Support safety drills, emergency supplies, and related workplace safety communications.

Be AmbITious: This opportunity is not just about what you do today but also about where you can go tomorrow. When you bring your hunger, heart, and harmony to Insight, your potential will be met with continuous opportunities to upskill, earn promotions, and elevate your career.

What we're looking for

• Bachelor's degree in Office Administration, Business Administration, Hospitality, or a related field (or equivalent relevant experience).
• 1-2 years of relevant administrative, customer-service, or workplace-support experience.
• Clear written and verbal English communication skills with a highly service-oriented approach.
• Ability to organize work, maintain accurate records, meet deadlines, and elevate issues appropriately.
• Working knowledge of Microsoft 365, including Outlook, Teams, Word, Excel, and SharePoint.
• Strong ability to protect confidential employee, visitor, vendor, and company information.

Nice to have

• Experience working in a BPO, shared-services, or multi-stakeholder workplace environment.

What you can expect

We're legendary for taking care of you, your family and to help you engage with your local community.We want you to enjoy a full, meaningful life and own your career at Insight.Some of our benefits include: Freedom to work from another location- an international destination for up to 30 consecutive calendar days per year. But what really sets us apart are our core values of Hunger, Heart, and Harmony, which guide everything we do, from building relationships with teammates, partners, and clients to making a positive impact in our communities.

Join us today

Your ambITious journey starts here.

Insight is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation or any other characteristic protected by law.

At Insight, we celebrate diversity of skills and experience so even if you don't feel like your skills are a perfect match - we still want to hear from you!