Administrative Assistant - Food & Beverage Culinary

Rosewood Hotels; Makati; On-site; PHP 279,000 - 446,400; Full time

Job summary

New World Makati Hotel is seeking an Administrative Assistant – Food & Beverage Culinary to provide comprehensive administrative support to the Executive Chef and Culinary Division in Makati City, Philippines.

The role covers handling correspondence, coordinating meetings and travel, preparing reports, and ensuring smooth day-to-day operations while upholding confidentiality and guest service standards.

Qualifications

• Degree in Hotel Management, Business Administration, or related discipline.
• 3–5 years of experience in an administrative or secretarial role; 1–2 years of operational exposure in a Food & Beverage or Culinary environment.
• Highly organized, proactive, detail-oriented with excellent written and verbal communication skills.
• Positive attitude, strong work ethic, collaborative 'can‑do' approach.
• Ability to manage multiple priorities under pressure and meet deadlines.

Responsibilities

• Managing correspondence, maintaining confidential records and filing systems.
• Coordinating meetings and travel arrangements.
• Preparing reports and documentation.
• Monitoring attendance records.
• Supporting departmental planning and operational initiatives.
• Ensuring effective communication and maintaining organizational standards.
• Contributing to the successful execution of Culinary and Food & Beverage objectives while upholding professionalism, confidentiality, and guest service excellence.
• Complying with company policies and budget limits.
• Driving and contributing to overall efficiency of the department.
• Motivating and developing team members.
• Maintaining confidentiality and privacy of documents, matters, and techniques.

Skills

Organizational skills

Communication skills

MS Office

Multitasking

Confidentiality

Education

Degree in Hotel Management

Tools

Microsoft Office

Adobe Acrobat

Job description

Administrative Assistant – Food & Beverage Culinary

Location: Philippines — Makati City

Department: Food & Beverage – Culinary

Job Type: Full-time Permanent

Hiring Entity: New World Makati Hotel

The Administrative Assistant provides comprehensive administrative, secretarial, and operational support to the Executive Chef and the Culinary Division, ensuring efficient day‑to‑day functioning of the department.

Key responsibilities include:

• Managing correspondence, maintaining confidential records and filing systems
• Coordinating meetings and travel arrangements
• Preparing reports and documentation
• Monitoring attendance records
• Supporting departmental planning and operational initiatives
• Ensuring effective communication and maintaining organizational standards
• Contributing to the successful execution of Culinary and Food & Beverage objectives while upholding professionalism, confidentiality, and guest service excellence
• Complying with company policies and budget limits
• Driving and contributing to overall efficiency of the department
• Motivating and developing team members
• Maintaining confidentiality and privacy of documents, matters, and techniques
• Modeling the company culture at all times and taking on other tasks as necessary

Qualifications:

• Degree in Hotel Management, Business Administration, or related discipline
• 3–5 years of experience in an administrative or secretarial role; 1–2 years of operational exposure in a Food & Beverage or Culinary environment
• Highly organized, proactive, detail-oriented with excellent written and verbal communication skills
• Positive attitude, strong work ethic, collaborative “can‑do” approach
• Ability to manage multiple priorities under pressure and meet deadlines
• Proficiency in Microsoft Office applications, typing, document preparation, filing systems, basic Adobe software
• Fluency in spoken and written English
• Sound judgment, critical thinking skills, discretion in handling confidential information
• Ability to deliver exceptional service to internal and external stakeholders