Administrative Assistant - Communications & Organization

School Of Virtual Assistance (SOVA); Philippines; On-site; PHP 180,000 - 300,000; Full time

Job summary

HireSmart Virtual Employees is seeking an Admin Assistant to support management by keeping communications, requests, and records organized and up to date. The role focuses on handling inquiries, maintaining files, and coordinating daily administrative tasks.

Key duties include answering calls, replying to emails, updating spreadsheets, providing prompt customer service, and collaborating with the team. The ideal candidate demonstrates strong organizational skills and the ability to multitask in

Qualifications

• Strong administrative and organizational skills.
• Professional verbal and written communication.
• Customer service experience and responsiveness.
• Proficiency in Microsoft Office and Excel.
• Strong attention to detail and time management.
• Ability to multitask and work independently.

Responsibilities

• Answer phone calls and return messages promptly.
• Respond to emails professionally and accurately.
• Maintain and update spreadsheets and administrative records.
• Follow up on routine requests and provide customer service.
• Support Management and communicate effectively with the team.
• Spend approximately 25–50% of each shift handling phone-based communication.

Skills

Admin skills

Organizational

Verbal comms

Written comms

Customer service

MS Office & Excel

Multitasking

Time management

Job description

HireSmart Virtual Employees is seeking an Admin Assistant to support management by keeping communications, requests, and records organized and up to date. The role focuses on handling inquiries, maintaining files, and coordinating daily administrative tasks.

Key duties include answering calls, replying to emails, updating spreadsheets, providing prompt customer service, and collaborating with the team. The ideal candidate demonstrates strong organizational skills and the ability to multitask in