Administrative Assistant

Jones Lang LaSalle SSC (Philippines), Inc. (JLLSPI); Pateros; On-site; PHP 420,000 - 620,000; Full time

Job summary

Jones Lang LaSalle (JLL) is seeking a Facility Operations & Maintenance professional for its on-site team in Taguig, Philippines. The role involves coordinating daily facility activities, managing vendor services, and ensuring health and safety compliance across the building.

Responsibilities include supervising maintenance tasks, handling invoices and permits, and maintaining records. This position offers opportunities to improve efficiency and safety while supporting tenant services and

Qualifications

• Coordinate daily facility operations including HVAC, lighting, plumbing, electrical systems, and building security.
• Monitor building systems and respond promptly to facility issues or emergencies.
• Conduct regular facility inspections to identify maintenance needs and safety concerns.
• Maintain records of facility maintenance activities, work orders, and service requests.
• Liaise between occupants, vendors, and service providers.
• Coordinate and schedule maintenance services and inspections with contractors.
• Obtain quotes and proposals for facility services and minor projects.
• Monitor vendor performance to ensure quality standards and contract compliance.
• Support implementation of health and safety programs and emergency plans.
• Ensure compliance with building codes, safety regulations, and policies.
• Coordinate safety inspections, fire drills, and emergency procedures.
• Maintain safety equipment including fire extinguishers, AEDs, and first aid supplies.
• Process invoices and maintain budget tracking for facility-related expenses.
• Maintain facility management databases and documentation systems.
• Respond to tenant inquiries and service requests in a timely, professional manner.

Responsibilities

• Coordinate daily facility operations including HVAC, lighting, plumbing, electrical systems, and building security.
• Monitor building systems and respond promptly to facility issues or emergencies.
• Conduct regular facility inspections to identify maintenance needs and safety concerns.
• Maintain accurate records of all facility maintenance activities, work orders, and service requests.

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facility Operations & Maintenance

Coordinate daily facility operations including HVAC systems, lighting, plumbing, electrical systems, and building security. Monitor building systems and respond promptly to facility issues or emergencies. Conduct regular facility inspections to identify maintenance needs and safety concerns. Maintain accurate records of all facility maintenance activities, work orders, and service requests.

Vendor & Contractor Management

Serve as liaison between building occupants, vendors, and service providers. Coordinate and schedule maintenance services, repairs, and inspections with contractors. Obtain quotes and proposals for facility services and minor projects. Monitor vendor performance to ensure quality standards and contract compliance are met.

Health, Safety & Compliance

Support implementation of health and safety programs and emergency preparedness plans. Ensure compliance with building codes, safety regulations, and company policies. Coordinate safety inspections, fire drills, and emergency response procedures. Maintain safety equipment including fire extinguishers, AEDs, and first aid supplies.

Administrative Support

Process invoices and maintain budget tracking for facility-related expenses. Maintain facility management databases and documentation systems. Respond to tenant inquiries and service requests in a timely, professional manner. Prepare reports on facility operations, maintenance activities, and key performance metrics.

Location:

On-site - Taguig, Philippines

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at @jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.