Analyst - Facilities Helpdesk

Jones Lang LaSalle Incorporated; Manila; On-site; PHP 446,000 - 714,000; Full time

Job summary

Jones Lang LaSalle (JLL) is seeking a Finance Coordinator to support global WIP and billing processes in our Manila/Taguig office. You will handle invoicing support, data checks, and cross-team communications to ensure timely, accurate financial records.

You will train and mentor colleagues, assist audits, and help maintain data integrity across finance systems while supporting shifting schedules and a customer-centric service mindset.

Qualifications

• Excellent verbal and written English communication.
• Proficiency with MS Office and Excel basics.
• Strong organizational and time-management abilities.
• Willingness to work shifting/rotating schedules.
• Experience supporting Global Region services is a plus.
• Bachelor’s degree is preferred; 1-year tenure in current role advantageous.

Responsibilities

• Handle customer inquiries and support across calls, email, and chat.
• Process inquiries with accurate information capture and delivery.
• Analyze needs to determine best response to maximize satisfaction.
• Own issues from initial contact to resolution.
• Create work orders and monitor progress with stakeholders.
• Coordinate with internal teams and external vendors for timely solutions.
• Maintain client relationships through proactive communication.
• Escalate to senior or specialized teams as needed.
• Adhere to SLAs and seek to exceed expectations.
• Mentor new team members and contribute to training initiatives.
• Support WIP reporting, unbilled balances, aging analysis, and GL reconciliation.
• Assist billing backup, document preparation, and query resolution.
• Act as SME for WIP-related processes and finance admin duties.
• Provide training and coaching for new finance staff.

Skills

Excellent English communication

MS Office proficiency

Excel intermediate

Administrative skills

Shifts flexibility

Global region experience preferred

Education

Bachelor's degree preferred

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

How we support the Whole You:

Our benefits are a good reason to come to JLL.

We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial, and personal well-being. Our underlying benefits philosophy is this: be fair to our people and provide opportunities for those who take advantage of our programs and resources to increase their personal and financial security.

Job Description Summary

Our team provides comprehensive contact center services to more than 100+ JLL clients globally, specializing in facility management and support operations. We deliver 24/7 assistance across multiple functions including service requests, inquiries, account management, complaints, follow-ups, and other facility management needs for our English-speaking global clients.

Job Description

What this job involves:

• Handle inbound and outbound calls, emails, chat communications, and ad-hoc facility management requests
• Process customer inquiries promptly while ensuring accurate information capture and delivery
• Analyze customer needs to identify optimal response strategies that maximize satisfaction
• Take full ownership of customer issues from initial contact through complete resolution
• Create detailed work orders and monitor progress to completion with clear stakeholder communication
• Coordinate with internal teams and external vendors to ensure timely, effective solutions
• Build and maintain strong professional relationships with client personnel through proactive communication
• Demonstrate commitment to customer satisfaction by taking personal accountability for problem resolution
• Exercise sound judgment to determine when issues require escalation to senior staff or specialized teams
• Operate within established service level agreements while continuously seeking to exceed expectations
• Take initiative to identify potential issues and implement preventive measures before customer impact
• Maintain comprehensive understanding of relevant policies, procedures, and compliance requirements
• Mentor new team members through structured buddy system programs and knowledge-sharing activities
• Contribute to team training initiatives that enhance overall department service delivery performance

• To support the Finance Manager in WIP reporting functions including unbilled balances, aging analysis, and reconciliation against the general ledger
• To ensure WIP queries from internal teams and clients are coordinated, logged, and resolved within agreed timeframes
• To train and support the development of other Finance Coordinators and Finance Administrators
• To deputise for Finance Coordinators, Finance Administrators, and on occasions, the Finance Manager
• To support the Finance Manager by leading on administration aspects of internal and external audits relating to WIP and billing
• To complete WIP data accuracy checks as required by the Finance Manager
• Support the billing team with backup documentation, invoice preparation support, and query resolution
• Act as Subject Matter Expert for WIP-related customer service processes (Admin and Coordinator related duties only)
• Provide support, training, and coaching for new employees joining the finance team
• Carry out Finance Admin duties as required

Other Responsibilities

• Support the Finance Manager in compliance with billing cycle timelines and service level outputs
• Support the Finance Manager in compliance with client service level outputs
• Support the Finance Manager in compliance with company Quality Assurance procedures
• Support the Finance Manager in maintaining data integrity standards within finance systems
• Assist other finance teams or functions with WIP-related tasks if requested by the Finance Manager
• Continue with self-development to improve service delivery and reduce escalations

Sounds like you? To apply, you need to have:

Skill and Experience Qualifications:

• Excellent verbal and written English communication skills.
• Proficiency in computer functions within MS Office suite and has basic to intermediate skills on Excel
• Strong administrative skills in organization and time management
• Willingness to work on shifting/rotating schedules.
• Experience in supporting Global Region services is an advantage.
• Bachelor’s degree preferred.
• Should have at least 1-year tenure in current role/Service Line and must not have policy infraction on record for the last six months. Should demonstrate a Strong or Exceptional performance rating consistently throughout the entire period under consideration. **For internal applicant

Location:

–Taguig, Philippines

Location:

On-site –Taguig, Philippines

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page I want to work for JLL.