Administrative Assistant

MicroSourcing; Manila; On-site; PHP 279,000 - 424,080; Full time

Benefits offered by this job

Healthcare coverage on day one

Performance bonuses

Paid time-off with cash conversion

Group life insurance

Competitive rewards

Job summary

MicroSourcing is seeking an Administrative Assistant to support PO processing, billing coordination, and project tracking. This remote role requires strong ERP experience, proficiency with Smartsheet and Excel, and excellent organizational skills to manage calendars and documents.

You will liaise with field teams and vendors to ensure timely delivery of milestones. Join a flexible, growth‑oriented team with competitive rewards and a focus on work‑life harmony.

Qualifications

• Enterprise ERP experience with Oracle or similar ERP.
• Proven ability to manage and update structured spreadsheets and dashboards.
• Strong data entry and validation skills for billing and project data.

Responsibilities

• Process and generate purchase orders (POs) and support billing in Oracle.
• Update project milestones, schedules, and deliverables in Smartsheet.
• Coordinate field teams and debrief work orders.
• Create and organize technical documents and as-built records.
• Validate field data against client billing requirements.

Skills

ERP experience

Project tracking

Data verification

Multitasking

Communication

Tools

Oracle

Smartsheet

Excel

Job description

Discover your 100% YOU with MicroSourcing!

Position: Administrative Assistant

Work setup & shift: Remote | Shifting Schedule

Why join MicroSourcing?

You’ll Have

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses*


• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.


• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.


• Career Growth: Take advantage of opportunities for continuous learning and career advancement.


• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Responsibilities

• Process and generate purchase orders (POs) and manage job billing support in Oracle.


• Update and maintain project milestones, schedules, and deliverables within Smartsheet.


• Assign, coordinate, and debrief construction work orders for field teams.


• Create and compile technical \"as-built\" documentation, verifying construction codes and linear footage.


• Validate and compare field-reported project data against strict client billing requirements.


• Manage executive calendars, coordinate corporate travel, and record detailed meeting minutes.


• Draft, edit, and organize reports, corporate memos, letters, and administrative documents.


• Communicate cross-functionally with managers and field teams to resolve project bottlenecks.

Non-Negotiables

• Enterprise ERP Experience: Prior hands-on proficiency executing transactions, POs, or billing within Oracle (or equivalent ERPs).


• Project Tracking Mastery: Strong experience managing and updating structured spreadsheets and dashboards in Smartsheet or advanced Excel.


• Telecom Billing & Data Verification: Strong data entry skills with the ability to reconcile construction data, footage, and work codes for billing.


• High Organization & Multi-tasking: Proven ability to manage multiple tracking sheets and administrative tasks concurrently with zero drop in quality.

Preferred Skills/Experience

• Prior experience supporting major US telecommunications vendors (e.g., Charter, Comcast, AT&T).


• Basic bookkeeping or invoice reconciliation experience within a multinational corporate setting.


• Familiarity with telecom-specific terminology (such as fiber/coax footage, utility codes, or as-built designs).

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

• Terms & conditions apply