Administrative Assistant

The Lead Tree - Clark Outsourcing; Philippines; On-site; PHP 279,000 - 446,000; Full time

Benefits offered by this job

HMO with prescription coverage

13th-month pay

retirement benefits

In-office swimming pool

CO Club gaming lounge

Scholarship programs

CO Academy for growth

Travel to US/UK/Australia

Job summary

Clark Outsourcing in Pampanga is seeking an Administrative Assistant to support daily office operations onsite at Building 35 Philexcel Business Park. The role will handle records, petty cash, report preparation, and vendor coordination to ensure smooth office activity.

The position requires strong organizational skills, proficiency in Microsoft Office, and the ability to manage confidential information. Fresh graduates are welcome to apply, with a 10:00 AM–7:00 PM shift.

Qualifications

• Bachelor's degree in Business Administration or related field.
• Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Strong organizational and multitasking abilities.
• Ability to handle confidential information and work independently.

Responsibilities

• Provide reports, correspondence, and maintain office records.
• Manage petty cash transactions, liquidations, and reimbursements.
• Monitor facilities and service tickets for timely resolution.
• Coordinate with vendors and internal departments for repairs and services.
• Process recurring office payments (utilities, vehicle expenses, subscriptions).
• Prepare daily, weekly, and monthly operational reports.
• Maintain audit documentation to support compliance.
• Schedule meetings and assist with office projects and process improvements.
• Ensure accurate record-keeping and compliance with policies.

Skills

Organizational skills

Communication skills

Multitasking

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

Position Title: Administrative Assistant

Work Setup: Onsite

Schedule: 10:00 AM to 7:00 PM (Shifting)

Job Location: Clark Outsourcing - Building 35 Philexcel Business Park, Clark Pampanga

Quick Rundown:

We are looking for a highly organized and detail-oriented Administrative Assistant to support daily office operations. This role is responsible for administrative tasks, record management, petty cash monitoring, report preparation, vendor coordination, and ensuring office activities run smoothly and efficiently.

What You’ll Do:

• Provide administrative support, including preparing reports, correspondence, and maintaining office records.

• Manage petty cash transactions, liquidations, and reimbursement requests.

• Monitor office facilities, maintenance requests, and service tickets to ensure timely resolution.

• Coordinate with vendors and internal departments for repairs, maintenance, and office-related services.

• Process recurring office payments, including utilities, vehicle expenses, subscriptions, and other operational costs.

• Prepare daily, weekly, and monthly operational reports.

• Monitor audit action items and maintain documentation to support compliance.

• Schedule meetings, coordinate departmental activities, and assist with office projects and process improvements.

• Ensure accurate record-keeping and compliance with company policies and procedures.

What We’re Looking For:

• Bachelor's degree in Business Administration, Office Administration, or any related field.

• Fresh graduates are welcome to apply.

• Proficient in Microsoft Office (Excel, Word, Outlook, and PowerPoint).

• Strong organizational, communication, and multitasking skills.

• Detail-oriented with the ability to maintain accurate records.

• Able to work independently and handle confidential information.

Why You’ll Love Joining the CO Fam!

At Clark Outsourcing, we’re redefining what it means to work in a BPO. This isn’t your regular office setup - it’s where careers flourish, friendships grow, and fun is always part of the deal. Our culture is unmatched (seriously, our team swears by it), and we promise you’ll have to experience it yourself to believe it.

Here’s what’s in store for you:

Health and Welfare Benefits: HMO with prescription coverage, SSS, PhilHealth, Pag-IBIG, 13th-month pay, retirement benefits, and more.

Beyond Work: Enjoy our in-office swimming pool (lowkey flex!), CO Club gaming lounge, CSR involvement through CO Stars, scholarship programs, and access to CO Academy for growth.

Travel Opportunities: We send at least 20 staff per year to visit our clients in the US, UK, and Australia, giving you international exposure and experience.

Leave Benefits: Paid holidays, Earned PTO on your first month, Wellness leave (no questions asked), plus special leaves like bereavement, parental leave, and Magna Carta leave.

Extra Perks: Salary loans up to PHP 1M (via BPI), CO Swag Bag, birthday and anniversary tokens, and our COol & flexible workplace.

Growth and Recognition: Yearly performance appraisals, career advancement programs, CO League events, and guidance from our amazing Coaches!

At CO, it’s not just about work - it's about loving where you work. Ready to experience the best workplace ever? We can’t wait to welcome you to the team!