Administrative Assistant

Manulife; Lapu-Lapu; Hybrid; PHP 223,000 - 357,000; Full time

Job summary

Manulife, based in the Philippines, is seeking an Administrative Assistant to support multiple senior executives. The role focuses on expense management, calendar coordination, and meeting scheduling, with an emphasis on streamlining administrative processes for efficient team operations.

The position involves handling confidential information with discretion, and night shifts may be required. Join a global team committed to inclusion, growth, and flexible work arrangements.

Qualifications

• Prev. administrative or executive support experience preferred.
• Strong organizational and time management skills.
• Excellent communication and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with standard office and calendar management tools.

Responsibilities

• Manage and reconcile expenses in a timely and accurate manner.
• Coordinate and maintain executive calendars, including prioritizing meetings and resolving scheduling conflicts.
• Schedule, organize, and support meetings for multiple executives, working with other assistants to coordinate schedules.
• Assist in streamlining and improving administrative processes to enhance team efficiency.
• Handle confidential and sensitive information with professionalism and discretion.
• Willing to work on night shift.

Skills

Administrative support

Organizational skills

Time management

Communication skills

Multitasking

Office tools

Tools

Office Suite

Job description

The Administrative Assistant provides day-to-day administrative support for multiple senior-level executives. This role focuses on expense management, calendar coordination, meeting scheduling, and assist in streamlining administrative processes to ensure efficient team operations. The Administrative Assistant reports directly to the Senior Executive Assistant and works closely with executive leadership.

Key Responsibilities

• Manage and reconcile expenses in a timely and accurate manner

• Coordinate and maintain executive calendars, including prioritizing meetings and resolving scheduling conflicts

• Schedule, organize, and support meetings for multiple executives, working with other assistants to coordinate schedules

• Assist in streamlining and improving administrative processes to enhance team efficiency

• Handle confidential and sensitive information with professionalism and discretion

• Willing to work on night shift

Qualifications

• Previous administrative or executive support experience preferred

• Strong organizational and time management skills

• Excellent communication and attention to detail

• Ability to manage multiple priorities in a fast-paced environment

• Proficiency with standard office and calendar management tools

When you join our team:

• We’ll empower you to learn and grow the career you want.

• We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.

• As part of our global team, we’ll support you in shaping the future you want to see

Acerca de Manulife y John Hancock

Manulife Financial Corporation es un importante proveedor internacional de servicios financieros que ayuda a las personas a tomar decisiones de una manera más fácil y a vivir mejor. Para obtener más información acerca de nosotros, visite http://www.manulife.com .

Manulife es un empleador que ofrece igualdad de oportunidades

En Manulife/John Hancock, valoramos nuestra diversidad. Nos esforzamos por atraer, formar y retener una fuerza laboral tan diversa como los clientes a los que prestamos servicios, y para fomentar un entorno laboral inclusivo en el que se aprovechen las fortalezas de las culturas y las personas. Estamos comprometidos con la equidad en las contrataciones, la retención de talento, el ascenso y la remuneración, y administramos todas nuestras prácticas y programas sin discriminación por motivos de raza, ascendencia, lugar de origen, color, origen étnico, ciudadanía, religión o creencias religiosas, credo, sexo (incluyendo el embarazo y las afecciones relacionadas con este), orientación sexual, características genéticas, condición de veterano, identidad de género, expresión de género, edad, estado civil, estatus familiar, discapacidad, o cualquier otro aspecto protegido por la ley vigente.

Nuestra prioridad es eliminar las barreras para garantizar la igualdad de acceso al empleo. Un representante de Recursos Humanos trabajará con los solicitantes que requieran una adaptación razonable durante el proceso de solicitud. Toda la información que se haya compartido durante el proceso de solicitud de adaptación se almacenará y utilizará de manera congruente con las leyes y las políticas de Manulife/John Hancock correspondientes. Para solicitar una adaptación razonable en el proceso de solicitud, envíenos un mensaje a [e-mail] .

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