Administration Officer

Team Global Talent Hub; Philippines; On-site; PHP 268,000 - 424,000; Full time

Job summary

Team Global Talent Hub in the Philippines is hiring an HR Administrator responsible for maintaining employee records, supporting onboarding processes, and coordinating HR documentation to ensure effective data management and compliance with company policies.

This on-site role in BGC Taguig City requires 2–4 years in an administrative or HR support function, strong organizational skills, accuracy in repetitive tasks, and a proactive, dependable approach.

Qualifications

• Graduated from a four-year bachelor's degree program.
• 2–4 years in an administrative role; HR experience is an advantage.
• Ability to perform repetitive tasks accurately and consistently.

Responsibilities

• Coordinate onboarding paperwork and new starter requirements.
• Create and update employee and contractor profiles in Mango and Hub.
• Maintain employee and subcontractor files and records.
• Keep HR information accurate and up to date.
• Assist with HR policies and procedures.
• Set reminders for important dates and company events.
• Manage meeting logistics, invites, and minutes when required.
• Provide general office and administrative support.
• Prepare reports and track metrics as required.

Skills

Administrative skills

Organizational skills

Time management

Detail-oriented

Proactive

Accountable

Education

Bachelor's degree

Tools

Mango

Hub

Job description

The role is responsible for maintaining employee records, supporting on-boarding processes, coordinating HR documentation ensuring effective HR data management while maintaining confidentiality and compliance with company policies.

Duties and Responsibilities

• Coordinate onboarding paperwork and new starter requirements.
• Create and update employee and contractor profiles in Mango and Hub.
• Maintain employee and subcontractor files and records.
• Keep HR information accurate and up to date.
• Assist with HR policies and procedures.
• Set and manage reminders for birthdays, anniversaries, probation reviews, performance reviews, casual employees, policies, and company events.
• Send meeting invites and take meeting minutes when required.
• Maintain calendars and follow up on important dates and tasks when required.
• Assist with employee and contractor administration.
• Keep records of licences, qualifications, training, and other required documents.
• Assist with reports, spreadsheets, emails, and general correspondence.
• Assist with organising meetings, events, and company activities.
• Provide general office and administrative support as required.
• Prepare reports and track metrics as required.

Skills and Experience and Knowledge

• Graduate of any four-year bachelor's degree program.
• With at least 2 to 4 years of experience in an administrative role; experience in Human Resources is an advantage.
• Willing and able to perform repetitive administrative tasks with accuracy and consistency.
• Mature, proactive, dependable, and highly accountable.
• Strong administrative, organizational and time management skills.
• Detail-oriented with the ability to handle multiple tasks efficiently.
• Must be willing to work in a full-tine working on-site arrangement
• Must be willing to work in BGC Taguig City
• Must be willing to work in a Morning Shift