Administration Associate

OSM SHIP MANAGEMENT PTE. LTD.; Manila; On-site; PHP 240,000 - 360,000; Full time

Job summary

OSM SHIP MANAGEMENT PTE. LTD. is seeking an administrative support professional in Manila to assist the admin team with purchasing, clerical duties, and office operations.

The role requires handling hotel bookings, transport arrangements, and inventory tracking while ensuring adherence to office policies. Strong communication and organizational skills are essential for success in this position.

Qualifications

• Proven experience in end-to-end procurement processes.
• Knowledge of office policies and procedures supporting company activities.
• Quality Management and process excellence awareness.
• Strong analytical and numerical abilities.
• Excellent written and oral communication skills.
• Ability to work with and support staff at all levels.

Responsibilities

• Handle end-to-end procurement processes.
• Provide general administrative and clerical support for the admin team.
• Support office maintenance and upkeep.
• Arrange hotel bookings and transportation for guests, crews and staff.
• Distribute and account for supplies, equipment, tools, and furniture.
• Process Crew Uniform requests and inventory reporting.
• Update trackers and monitoring templates daily.
• Assist in data gathering for admin project improvements and cost reduction.

Skills

End-to-end procurement

Office administration

Quality management

Analytical skills

Communication skills

Education

College graduate of any course

Tools

MS Office Suite

Job description

Contribution and Aim
The main purpose of this position is to provide various kind of administrative support to the organization to ensure an efficient conduct of activity.
Key Responsibilities

• Proven experience in the end-to-end procurement processes.

• Provide general administrative and clerical support for the admin team.

• Provide administrative support to staff handling office maintenance and upkeep.

• Handle hotel booking and transportation requirement for guests, crews and office staff.

• Ensure that supplies, equipment, tools, furniture either owned or leased has been properly distributed, allocated and accounted for.

• Handle task related to Crew Uniform – receive request, issue request, prepare inventory report.

• Ensure that the trackers and monitoring templates are updated daily.

• Assist in the gathering data and information essential to admin projects such as process improvement, process efficiency, cost reduction, etc.

• Other tasks that maybe assigned by the Admin Manager and Admin Officer.

Required Competencies

• Preferably 1 year related experience but not necessary

• College graduate of any course

• Knowledge on office policies and procedures, administrative and departmental processes programs that supports and regulates the company’s activities.

• Quality Management (Promoting Process Excellence)

• Able to work with, challenge and support all level of people in the organization

• Organized and detailed Oriented with good analytical skills

• Knowledge on operating Office machine and use MS Office Application

• Communication Skills (written and oral)