Admin Support Associate

Healthway (HMC, INC.); Makati; On-site; PHP 201,000 - 335,000; Full time

Job summary

Healthway (HMC, INC.) in Makati, Philippines seeks an Admin Associate – Contracts to support the sales team with clerical and contract administration, ensuring smooth workflows and accurate client transactions.

Responsibilities include client accreditation, contract drafting and routing, system activations, and financial processing. The successful candidate will be organized, detail-oriented, and able to collaborate across departments to keep back-office tasks efficient and compliant.

Qualifications

• Graduate of any four-year college course.
• At least 1 year administrative experience.
• Good communication, interpersonal, and customer service skills.
• Organized, detail-oriented, and capable of handling administrative tasks and documentation.
• Willing to conduct fieldwork, perform errands, and handle other operational tasks as needed.
• Proactive, flexible, and able to work collaboratively with different teams.
• Experience in customer service, sales, telemarketing, or administrative work is an advantage but not required.

Responsibilities

• Provide clerical and operational assistance to Sales Representatives to facilitate smooth transactions.
• Ensure timely and accurate documentation of sales-related processes.
• Maintain proper records of client transactions, agreements, and system activations.
• Draft, route, and manage contracts and agreements, securing necessary approvals.

Skills

Communication skills

Interpersonal skills

Customer service

Organizational skills

Detail-oriented

Proactive

Team collaboration

Education

Bachelor's degree or four-year college program

Job description

JOB SUMMARY

The Admin Associate – Contracts is responsible for providing clerical and operational assistance to sales representatives, ensuring smooth administrative workflows and efficient client transaction processing. This role manages client accreditation requirements, contract documentation, system activations, and financial processing, supporting the seamless execution of corporate sales operations.

By handling critical administrative functions, the Admin Assistant enables the Sales Team to focus on client acquisition, account management, and revenue generation, ensuring that all back-office tasks are managed efficiently and accurately.

Key Responsibilities

• Provide clerical and operational assistance to Sales Representatives to facilitate smooth transactions.




• Ensure timely and accurate documentation of sales-related processes.




• Maintain proper records of client transactions, agreements, and system activations.

2. Client Accreditation & Contract Management

• Handle client accreditation requirements, ensuring all necessary documents are complete and processed efficiently.




• Draft, route, and manage contracts and agreements, securing necessary approvals.




• Ensure proper tracking of accreditation timelines and renewal schedules.

3. System Transactions & Activations

4. Financial Processing & Payment Coordination

QUALIFICATIONS

• Graduate of any four-year college course.




• At least 1 year administrative experience.




• Good communication, interpersonal, and customer service skills.




• Organized, detail-oriented, and capable of handling administrative tasks and documentation.




• Willing to conduct fieldwork, perform errands, and handle other operational tasks as needed.




• Proactive, flexible, and able to work collaboratively with different teams.




• Experience in customer service, sales, telemarketing, or administrative work is an advantage but not required.