Admin Support and Office Administrator

AnswerKey; Quezon City; On-site; PHP 279,000 - 469,000; Full time

Benefits offered by this job

Additional leave

Christmas gift

Company events

Health insurance

On-site parking

Promotion opportunities

Promotion to permanent employee

Job summary

AnswerKey is seeking a reliable Admin Support / Office Administrator to manage day-to-day administrative and office management needs of our accounting firm in Quezon City. You will work closely with the Accounts Payable Officer and Billing & Collection teams to keep operations running smoothly.

The role requires strong organizational abilities, attention to detail, and the capacity to coordinate with vendors, maintain filing, and support meetings and events.

Qualifications

• Bachelor's degree in Business Administration, Office Management, or related field preferred.
• 1–2 years of experience in administrative or office support roles.
• Experience in a professional services firm (accounting, legal, consulting) is an advantage.

Responsibilities

• Oversee daily office operations to ensure efficiency, cleanliness, and orderliness.
• Coordinate office maintenance, repairs, and improvements with service providers.
• Manage office supplies, equipment, and inventory; ensure timely replenishment.
• Assist in organizing meetings, internal events, and office activities.
• Maintain proper filing and documentation of administrative records.
• Ensure adherence to office policies, procedures, and standards.

Skills

Organizational skills

Time management

Attention to detail

Communication

Coordination

MS Office / Google Workspace

Education

Bachelor's degree in Business Administration / Office Management

Tools

MS Office / Google Workspace

Job description

Job description

We are looking for a reliable and detail-oriented Admin Support / Office Administrator to manage the day-to-day administrative and office management needs of our accounting firm. This role ensures that the office runs smoothly, professionally, and efficiently while working closely with the Accounts Payable Officer and Billing & Collection team.

The ideal candidate is highly organized, proactive, and has a strong sense of order, cleanliness, and coordination-someone who takes pride in maintaining a productive and professional workplace.

KEY RESPONSIBILITIES

A. Office Administration & Management

• Oversee daily office operations to ensure efficiency, cleanliness, and orderliness

• Manage office supplies, equipment, and inventory; ensure timely replenishment

• Coordinate office maintenance, repairs, and improvements with service providers

• Schedule and monitor cleaning services and office upkeep

• Assist in conceptualizing and maintaining the professional look and layout of the office

B. Administrative & Coordination Support

• Provide administrative support to departments (scheduling, documentation, coordination)

• Assist in organizing meetings, internal events, and office activities

• Maintain proper filing and documentation of administrative records

• Ensure adherence to office policies, procedures, and standards

C. Collaboration with Finance-Related Functions

• Coordinate with the Accounts Payable Officer on:

• Vendor documentation

• Office-related purchase requests

• Administrative expense support (non-approval role)

• Coordinate with Billing & Collection for:

• Administrative follow-ups

• Client-related documentation support

• Internal coordination needs

• Manage office supplies, equipment, and inventory; ensure timely replenishment

• Coordinate office maintenance, repairs, and improvements with service providers

• Schedule and monitor cleaning services and office upkeep

• Assist in conceptualizing and maintaining the professional look and layout of the office

D. Compliance & Risk Support

• Ensure office operations comply with internal policies and administrative controls

• Support audit-readiness by maintaining organized administrative records

• Report operational risks, facility issues, or administrative gaps to management

Education

• Bachelor's degree in Business Administration, Office Management, or related field preferred

Experience

• At least 1-2 years experience in administrative or office support roles

• Experience in a professional services firm (accounting, legal, consulting) is an advantage

Skills & Competencies

• Strong organizational and time management skills

• High attention to detail and cleanliness standards

• Effective communication and coordination skills

• Proficient in MS Office / Google Workspace

• Ability to work independently and collaboratively

Job Type: Full-time

Benefits

• Additional leave

• Company Christmas gift

• Company events

• Health insurance

• On-site parking

• Opportunities for promotion

• Promotion to permanent employee