Admin Staff

Social Housing Finance Corporation - Government; Philippines; On-site; PHP 223,000 - 335,000; Full time

Job summary

Social Housing Finance Corporation - Government is seeking an entry-level Administrative Assistant to support office operations and maintain confidential files. The candidate will handle calls, schedule activities, and assist stakeholders to ensure smooth department functioning.

The ideal candidate has a Bachelor's degree in a relevant field, at least 1 year of related experience, and proficiency in MS Office.

Qualifications

• Bachelor's degree required.
• 1 year of related work experience.
• 4 hours of relevant training.

Responsibilities

• Maintains and records files of the office and controls use of filed materials and safeguards confidential files and information.
• Receives phone calls, prepares daily schedule of the department, and takes down messages from different departments and stakeholders.
• Attends to the visitors/calls of the department and refers them to the concerned office or department.
• Reviews all incoming documents, including indorsements, certifications, and all other confidential data for the department.
• Monitors the calendar of activities and arranges daily, weekly, and monthly meetings for smooth scheduling.
• Attends to the administrative and logistical requirements of the department.
• Conducts review of incoming documents for signature and evaluation of the Vice President.
• Performs other related functions as assigned.

Skills

Business correspondence

Excellent communication and intercpet?

Can produce presentations and analyses

Confidential information handling

Education

Bachelor's degree in relevant field

Tools

MS Office

Job description

Qualification Standard:

Education : Bachelor's degree relevant to the position

Experience : 1 year of related work experience

Training : 4 hours of relevant training

Required Knowledge and Skills:

• Business correspondence
• Computer applications such as MS Office (Word, Excel, Powerpoint)
• Excellent communication and interpersonal skills
• Can produce presentations and analyses
• Can handle, organize, and maintain confidential information and files

Duties and Responsibilities:

1. Maintains and records files of the office and controls use of filed materials and safeguards confidential files and information;
2. Receives phone calls, prepares daily schedule of the department, and takes down messages from different departments and stakeholders;
3. Attends to the visitors/calls of the department and refers them to the concerned office or department;
4. Reviews all incoming documents, including indorsements, certifications, and all other confidential data for the department;
5. Promptly monitors the calendar of activities and effectively arranges daily, weekly, and monthly meeting to ensure the smooth scheduling of activities;
6. Attends to the administrative and logistical requirements of the department;
7. Conducts review of the incoming documents for the signature and evaluation of the Vice President; and
8. Performs other related functions as may be assigned from time to time.