Admin Staff

Healthway QualiMed Hospital Iloilo; Iloilo City; On-site; PHP 180,000 - 240,000; Full time

Job summary

Healthway QualiMed Hospital Iloilo is seeking a detail-oriented Admin Staff to join its administrative team in Iloilo, Western Visayas. This full-time role supports essential administrative and office functions to ensure smooth hospital operations.

The position requires a 4-year degree, proven admin experience, and strong MS Office skills. You will coordinate meetings, manage correspondence, and assist multiple departments across designated locations within the Iloilo area.

Qualifications

• A graduate of any 4-year course.
• Proven experience in an administrative or office support role, preferably in a healthcare or hospital setting.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
• Willing to be assigned to Calinog, Alimodian, Guimbal, Passi, Pototan, Barotac Viejo and Balasan.

Responsibilities

• Managing correspondence, scheduling appointments, and maintaining calendars for senior staff and departments.
• Handling inbound and outbound communications via email, telephone, and other channels.
• Processing and maintaining accurate administrative documentation, records, and files.
• Providing clerical support including typing, photocopying, filing, and document organisation.
• Coordinating meetings, conferences, and events, including room bookings and materials preparation.

Skills

Administrative support

MS Office proficiency

Education

4-year degree

Tools

Microsoft Office Suite

Job description

About us

Healthway QualiMed Hospital Iloilo is a leading healthcare institution dedicated to providing exceptional medical services and patient care to the Iloilo community. With a commitment to excellence, innovation, and compassionate care, we have established ourselves as a trusted healthcare provider in Western Visayas. Our team of dedicated professionals works collaboratively to deliver quality healthcare services whilst maintaining the highest standards of patient satisfaction and operational efficiency.

About the role

We are seeking a detail-oriented and organised Admin Staff to join our administrative team. This is a full-time position based in Iloilo, Western Visayas, where you will provide essential administrative and office support services. The Admin Staff plays a crucial role in ensuring the smooth operation of our hospital's administrative functions, supporting various departments and contributing to the delivery of efficient healthcare services. You will be the backbone of our administrative operations, managing day-to-day tasks that keep our organisation running effectively.

Key responsibilities

• Managing correspondence, scheduling appointments, and maintaining calendars for senior staff and departments
• Handling inbound and outbound communications via email, telephone, and other channels
• Processing and maintaining accurate administrative documentation, records, and files
• Providing clerical support including typing, photocopying, filing, and document organisation
• Coordinating meetings, conferences, and events, including room bookings and materials preparation

What we're looking for

• A graduate of any 4-year course
• Proven experience in an administrative or office support role, preferably in a healthcare or hospital setting
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and familiarity with office management software
• Willing to be assigned to one of the following locations: Calinog, Alimodian, Guimbal, Passi, Pototan, Barotac Viejo and Balasan