Admin & Operations VA

vamasters, Inc.; Isabela; À distance; PHP 223 000 - 446 000; Plein temps

Résumé du poste

vamasters, Inc. seeks an organized Operations & Admin Virtual Assistant to manage semi-automated systems for a fast-moving beauty e-commerce business on Amazon and Walmart. You’ll monitor performance, compare competitors, liaise with suppliers, and bring data-driven insights to decisions.

You’ll thrive if you’re independent, comfortable with AI tools, and adept at catching data issues early while maintaining clear daily reports and meticulous records.

Qualifications

• Proven experience in e-commerce operations, ideally on Amazon and Walmart.
• Comfort and skill using AI tools to speed up research and daily work.
• Strong eye for discrepancies, bugs, and inconsistencies in data and systems.
• Experience liaising with suppliers and vendors.
• Excellent written and spoken English communication skills.
• Disciplined, thorough, and self-reliant.
• Strong organizational skills and ability to handle multiple tasks and ongoing reporting.

Responsabilités

• Manage and maintain existing semi-automated systems so day-to-day operations run smoothly.
• Catch, flag, and follow through on data mismatches, bugs, and errors across platforms.
• Compile clear, accurate daily reports on store operations and performance.
• Liaise with suppliers and vendors and follow up to keep orders on track.
• Keep tabs on competitors, pricing trends, product listings, and relevant forums.
• Collect and organize data and insights to inform owner decisions.
• Take care of general admin tasks and customer follow-up.
• Handle product certification paperwork including organic, vegan, and EWG documentation.
• Keep records and listings accurate across Amazon and Walmart marketplaces.

Connaissances

E-commerce operations

AI tools usage

Data integrity

Liaising with suppliers

English communication

Organized & multitask

Outils

Zapier

Make

n8n

Description du poste

Job Summary:

Become a valued member of our team as a proactive and highly organized Operations & Admin Virtual Assistant who helps run and grow a fast-moving beauty and cosmetics e-commerce business on Amazon and Walmart. You’ll manage our existing automated systems, keep close tabs on performance and competitors, liaise with suppliers, and bring forward the data and insights that inform key business decisions. You’ll be a standout candidate if you’re comfortable with AI tools, enjoy working independently, and catch issues early before they grow into problems.

Key Responsibilities:

• Manage and maintain our existing semi-automated systems so day-to-day operations run without trouble

• Catch, flag, and follow through on data mismatches, bugs, and errors across platforms

• Compile clear, accurate daily reports on store operations and performance

• Liaise with suppliers and vendors and follow up to keep orders and timelines on course

• Keep tabs on competitors, pricing trends, product listings, and relevant industry forums

• Collect and organize data and insights that help the owner make decisions

• Take care of general admin tasks and customer follow-up

• Handle product certification paperwork, including organic, vegan, and EWG documentation

• Keep records and listings accurate across Amazon and Walmart marketplaces

Mandatory Skills:

• Proven experience in e-commerce operations, ideally on Amazon and/or Walmart

• Comfort and skill using AI tools to speed up research and daily work

• A strong eye for discrepancies, bugs, and inconsistencies in data and systems

• Experience liaising with suppliers and vendors

• Excellent written and spoken English communication skills

• Disciplined, thorough, and self-reliant

• Strong organizational skills and the ability to handle multiple tasks and ongoing reporting

Preferred Skills:

• Experience in the beauty, cosmetics, or health and wellness space

• Familiarity with automation tools (e.g., Zapier, Make, n8n) and troubleshooting workflows

• Understanding of product certifications such as organic, vegan, or EWG

• Experience with competitor and market research

• Data reporting and analysis experience

• Comfortable working through several projects at once

Why Join Us:

This is a great opportunity to own a key role in a growing e-commerce business, where your work feeds directly into important decisions. You’ll enjoy variety, autonomy, and the chance to grow as the business grows. If you’re proactive, organized, and love keeping operations running like clockwork, we’d love to hear from you.